Über
Manage daily administrative operations of the New York officeMonitor and maintain office supplies inventory, place orders when necessaryOrganize/maintain pantry spaceOrganize and support company events, trainings, and meetings and coordinate conference room bookingsDistribute mail daily, coordinate shipmentsReceptionist responsibilities including answering phones, greeting guests and maintaining conference center areaInterface with building management office including adding visitor access, inputting building service requestsProcess administrative requests that comply with global company policies including inputting procurement requests, invoice requests and pre-approval itemsTrack and manage invoicesSupporting in office visitors including senior management from company headquarters, overseas research analysts, clients, etc.Administrative support for Country Head/Chief Executive OfficerOversee and coordinate office schedules, calendars and meetings for CEOManage travel plansProcess expense claimsAssist in preparation of management presentationsAd hoc requests/support as necessary
Requirements
Associate/Bachelors degree or above in Business Administration, Management of related field preferredMinimum 7 years of relevant experience in office management, sales or administrative supportExceptionally detail-oriented with excellent time management and organizational skillsAbility to manage multiple tasks and projects simultaneously.Ability to maintain company confidentiality in all aspects of the positionPositive, optimistic and enthusiastic attitudeConcise yet open and friendly communicationSolid interpersonal skills and a collaborative work styleResilient and able to adapt to changing demands and conditionsFamiliar with Microsoft Office suite of products (including PowerPoint)Excellent verbal and written communication skills.
Salary Range 65,000-75,000
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Sprachkenntnisse
- English
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