Executive Assistant
Tarsus Pharmaceuticals
- Irvine, California, United States
- Irvine, California, United States
Über
The Executive Assistant supports our Chief Human Resources Officer (CHRO) and General Counsel (GC), who lead the HR, Facilities, Legal, Compliance, and Innovation Labs functions. This role is a trusted administrative and operational partner responsible for optimizing executive effectiveness, operational rhythm, and cross-functional coordination, while handling highly sensitive and confidential matters with excellent judgment and discretion.
This is a high-impact position that goes beyond calendar management and core administrative support. The Executive Assistant will proactively manage executive time, drive team cadence, and ensure consistent follow-through on key priorities. It requires strong judgment, discretion, and the ability to navigate complex priorities and sensitive matters. The role is well-suited for a proactive, highly detail-oriented professional who thrives in a fast-moving environment, anticipates needs, and brings a strong in-office presence to support executive leadership and cross-functional teams.
Let's talk about some of the key responsibilities of the role:
Serve as a primary administrative partner to the CHRO and General Counsel, helping ensure their time, priorities, and commitments are aligned to the most important business and organizational needsProactively manage complex and dynamic calendars, prioritizing competing demands and protecting strategic focus timeCoordinate logistics for meetings, events, and offsites, including scheduling, room setup, communications, materials, and catering, while optimizing cost, quality, and ensuring compliance with corporate and healthcare standardsOwn leadership team cadence, including agenda development, pre-read coordination, note-taking, and driving action tracking, ensuring follow-through, accountability and progress across stakeholdersPrepare, edit, and proofread high-quality, executive-ready materials including presentations, reports, and communicationsCoordinate and confirm travel arrangements and adjust plans as neededManage highly confidential materials and records across HR, Legal, and Compliance, including employee matters, legal documentation, and leadership communications, and relevant mail and packagesComplete expense reports accurately and on time, and support tracking of departmental administrative needs and budgetingLead or support special projects and process improvementsPartner effectively with other Executive Assistants and internal stakeholders to ensure seamless coordination and a high level of service across executive activities
Factors for Success:
5-8 years of experience supporting senior executives in fast-paced or highly regulated environments; Bachelor's degree preferred or equivalent experienceProven success as a high-performing Executive Assistant, with the ability to strategically manage executive time, prioritize competing demands, and align schedules to key business objectivesHighly proactive and resourceful, with the ability to anticipate needs, identify gaps, and drive solutions with minimal directionStrong organizational and prioritization skills, with the ability to manage multiple priorities, adapt quickly, and consistently meet deadlinesMeticulous attention to detail, with the ability to produce accurate, polished, and executive-ready work under tight timelinesExcellent written and verbal communication skills, including preparation of executive-level materials, presentations, and meeting documentationDemonstrated ability to manage complex leadership team cadences, including meeting planning, materials coordination, and follow-through on key actionsOperational mindset, with the ability to create and improve systems, processes, and workflows that enhance efficiency and team effectiveness, including appropriate and innovative use of AI tools Advanced proficiency in Microsoft Office Suite, enterprise collaboration tools such as Zoom and Smartsheet, and digital productivity tools such as Concur and AI technologyComfortable operating in ambiguous, fast-changing environments, particularly when supporting sensitive HR, legal, or compliance mattersExecutive presence and professionalism, with the ability to confidently engage senior leaders and build trust across all levels of the organizationConsistent in-office presence required to support executive leadership and team operationsNotary Public certification is a plus
Leadership Competencies
Decision Making - Demonstrates strong judgment in managing competing priorities, making sound decisions related to scheduling, logistics, and executive needs, and appropriately escalating complex or sensitive issuesCollaboration and Teamwork - Builds strong, trust-based relationships across functions and with other Executive Assistants to ensure seamless coordination and consistent executive supportOutcome Driven - Highly reliable and execution-focused, with a track record of delivering high-quality work, ensuring follow-through on commitments, and keeping executives and teams on track
A Few Other Details Worth Mentioning:
This role supports the CHRO and General Counsel and is expected to work closely with leaders and teams across HR, Facilities, Legal, Compliance, and Innovation LabsThe position will be based in our beautiful Irvine office, complete with onsite gym, pool, snacks, drinks, and occasional catered meals. The position requires consistent onsite presence to support in-person meetings and executive operations Some schedule flexibility may be required during high-intensity periods, leadership events, department planning cycles, or other sensitive business momentsWe are passionate about our culture! Our Tarsans live our values of commitment to patients, empowerment to champion innovation, and teamwork to amplify impact!Some travel may be required - up to 10%
At Tarsus, we understand the importance of attracting and retaining top talent. The expected base pay range for this position is $90,700 - $127,100 plus bonus, stock equity, and comprehensive benefits. The base pay range reflects the target range for this position, but individual pay will be determined by additional factors such as job-related skills, experience and relevant education or training. Our benefits include health, dental and vision insurance benefits to ensure your well-being. We believe in work-life balance and offer generous paid time off, including vacation, holidays, and personal days. For more details regarding Tarsus benefits, please visit: https://eb.alliant.com/26tarsusbenefitssnapshot.
Tarsus Pharmaceuticals, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
Sprachkenntnisse
- English
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