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Online Administrative Assistant (Remote)
Workoo Technologies
- San Diego, California, United States
- San Diego, California, United States
Über
RESPONSIBILITIES
Perform various administrative functions including data entry, filing, arranging travel, scheduling, answering phones, distributing mail, and maintaining databases and organize electronic and hard copy filing and tracking systems
Draft correspondence and other materials as requested; respond to written and verbal inquiries, as directed
Code, track and otherwise process invoices within the gatekeeper system
Process and track travel and other expenses using the Concur expense reporting system
Provide logistical support for division-wide events, scheduling and arranging meetings, conference calls and webinars; coordinating catering and audio-visual requests; preparing materials and taking minutes
Coordinate grant and budget tracking
Coordinate intern application reviews
Provide logistical support for division-wide events, scheduling and arranging meetings, conference calls and webinars; coordinating catering and audio-visual requests; preparing materials and taking minutes
Coordinate onboarding and exit of division employees
Maintain inventory of department office supplies and equipment
Schedule, facilitate, and provide logistical support for be they in-person, teleconference, or webinars
Provide general clerical and administrative support to the unit
Engage in special projects and other duties as assigned
In addition to:
Center principles of equity, inclusion, and belonging in all work, embedding the values in program development, policy application, and organizational practices and processes
Commitment to the mission of the Allied Global Marketing
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability and socio‑economic circumstance
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts
EXPERIENCE & QUALIFICATIONS
Highly organized with excellent time management skills; detail oriented with the ability to work in a fast‑paced environment, and manage multiple projects simultaneously, often under strict deadlines
Strong written and verbal communication skills
Ability to work independently and collaboratively
Excellent interpersonal skills and confidence to navigate a large department and complex organization
Proficient in Microsoft Office Suite (i.e. Word, Excel, Outlook, PowerPoint)
Commitment to the mission of Allied Global Marketing
PREFERRED QUALIFICATIONS
Equivalent experience in an administrative role
Previous experience with legislative issues, advocacy, or political work
Experience with Concur or other similar travel and expense reporting system is preferred
Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
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Sprachkenntnisse
- English
Hinweis für Nutzer
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