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Accounting Manager
ZEALOT
- New York, New York, United States
- New York, New York, United States
Über
Reports to: CFO
About ZEALOT ZEALOT is an award-winning creative advertising agency specializing in entertainment marketing across theatrical, streaming, television, digital, and print campaigns. We partner with some of the world’s leading studios, networks, streamers, and brands to create impactful campaigns that connect audiences to stories and experiences globally.
As we continue to grow and evolve, we are focused on strengthening the operational and financial infrastructure that supports our creative teams and client partnerships. We are looking for a hands‑on, operationally minded accounting leader who thrives in fast‑paced environments and enjoys building scalable processes that support growth.
Position Summary We are seeking a highly organized, hands‑on, and operationally minded Accounting Manager & Corporate Administration professional to oversee core accounting operations, payroll administration, financial close activities, offshore accounting coordination, and day‑to‑day corporate administrative functions.
This role will serve as a key partner to the CFO and leadership team, helping strengthen financial infrastructure, improve operational efficiency, and support scalable accounting and operational processes across the organization. The ideal candidate is detail‑oriented, proactive, process‑driven, and comfortable operating in a fast‑paced creative and production environment.
This role requires strong technical accounting knowledge, operational discipline, and the ability to manage cross‑functional workflows while remaining hands‑on in the day‑to‑day accounting function.
Key Responsibilities Accounting & Financial Operations
Oversee day‑to‑day accounting operations including:
Accounts payable
Accounts receivable
General ledger
Bank reconciliations
Credit card reconciliations
Journal entries
Accruals and prepaids
Manage and support the monthly, quarterly, and year‑end close process
Ensure accurate and timely financial reporting
Maintain integrity of balance sheet reconciliations and supporting schedules
Assist in developing and documenting accounting policies and procedures
Support cash management and weekly cash reporting activities
Assist with implementation and optimization of accounting and operational systems
Support audit, tax, insurance, and compliance requests
Revenue Recognition & Billing Coordination
Work closely with the Billing team to ensure accurate and timely revenue recognition
Assist in monitoring project billing status, invoice timing, and revenue reporting accuracy
Help identify and resolve discrepancies between operational/project data and accounting records
Support reconciliation of billed vs. recognized revenue
Assist with improving operational workflows tied to invoicing, collections, and project closeout processes
Offshore Accounting Team Oversight
Oversee and coordinate work performed by offshore accounting support resources
Review work product for accuracy, completeness, and timeliness
Establish workflows, priorities, and accountability measures for offshore support staff
Ensure consistency in accounting processes and documentation standards
Payroll Oversight
Oversee payroll processing to ensure accuracy and timely completion
Review payroll‑related entries, deductions, PTO tracking, and benefit allocations
Coordinate with payroll providers and HR regarding employee changes and payroll‑related matters
Support payroll reconciliations and payroll journal entry review
Assist with year‑end payroll reporting including W‑2s and 1099s
Ensure compliance with payroll procedures and applicable regulations
Corporate Administration & Operational Support
Support corporate administrative processes and operational compliance
Assist with maintenance of business licenses, annual filings, and corporate records
Coordinate insurance renewals and support operational documentation requests
Assist with vendor management and contract administration tracking
Support implementation and administration of company policies and operational procedures
Help improve operational accountability and process consistency across departments
Leadership & Team Support
Help supervise and support accounting and administrative staff
Establish organized workflows, deadlines, and follow‑up processes
Improve close timelines, reporting accuracy, and process efficiency
Foster a culture of accountability, responsiveness, and continuous improvement
Serve as a reliable operational partner to the CFO
Qualifications
Bachelor’s degree in Accounting, Finance, or related field required
5+ years of progressive accounting experience
Experience managing accounting operations in a fast‑paced environment
Strong understanding of GAAP and core accounting processes
Experience overseeing payroll processing and reconciliations
Experience working with ERP/accounting systems
Strong Excel and financial systems skills
Excellent organizational and communication skills
Ability to manage multiple priorities and deadlines simultaneously
Entertainment, agency, media, production, or creative industry experience preferred
Preferred Experience
Experience in project‑based or production‑based businesses
Experience coordinating offshore accounting resources
Experience improving accounting processes and workflows
Familiarity with California payroll and labor regulations
Experience working alongside operational and billing teams
Key Characteristics
Hands‑on and detail‑oriented
Process and systems minded
Strong sense of accountability and ownership
Operationally savvy
Collaborative and solution‑oriented
Calm under pressure
Able to balance tactical execution with process improvement
Compensation Range Expected compensation range for this role is approximately $115,000 – $135,000 annually, depending on experience, qualifications, and industry background.
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Sprachkenntnisse
- English
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