Administrative Professional - Operations, Data & Systems SupportRemote Raven • New York, New York, United States
Administrative Professional - Operations, Data & Systems Support
Remote Raven
- New York, New York, United States
- New York, New York, United States
Über
Administrative Professional – Operations, Data & Systems Support
plays a critical role in ensuring the operational efficiency of a growing medical services organization. This position provides comprehensive
administrative, data, and systems support
across internal teams and external client operations. The role is highly detail-driven and focuses on
data accuracy, onboarding support, technology systems management, and operational documentation . The ideal candidate is organized, tech-savvy, and comfortable working across multiple platforms that support the delivery of high-quality medical services. Key Responsibilities
General Administrative & Operational Support
Perform a wide range of administrative duties, including scheduling, correspondence, filing, and document management Prepare, edit, and format internal documents, forms, and reports Maintain equipment inventory and coordinate purchasing with vendors Handle confidential information with professionalism and discretion Support internal meetings, company events, and communications Data Entry & Data Management
Accurately enter, verify, and maintain employee, client, and operational data across multiple systems Manage and update data within core platforms, including:
CRM systems (e.g., HubSpot, Salesforce, or equivalent) Scheduling and workforce platforms (e.g., Deputy, Workforce) HR and payroll systems (e.g., Employee Navigator, QuickBooks)
Conduct regular data audits to ensure accuracy, completeness, and consistency Maintain data security and confidentiality in compliance with HIPAA and organizational policies Cross-Departmental Administrative Support
Human Resources
Support administrative onboarding and offboarding processes Maintain employee records, certifications, licenses, and compliance documentation Track credential and training expiration dates Finance & Accounting
Assist with invoice tracking, expense reports, and purchase order documentation Maintain vendor contract records and payment schedules Support expense reconciliation and accounting data entry Coordinate vendor billing inquiries and payment follow-ups Clinical Services
Support clinical operations with scheduling, documentation, and data entry Maintain logs for medical supplies and equipment Coordinate purchasing and inventory with vendors Client Relations / Business Development
Support customer onboarding and maintain documentation for new and existing clients Enter and update client records in CRM and workflow systems Operations & Compliance
Support data collection and reporting for key performance indicators (KPIs) Assist with operational documentation and compliance tracking Technology & Systems Support
Serve as an administrator for business tools, managing user access and permissions Support rollout and adoption of new technology platforms Provide basic system support and user guidance as needed Maintain internal process documentation and system resource guides Qualifications
Education & Experience
3+ years of experience in
administrative, data management, or operations support
roles Experience with
EHR systems, CRM platforms, and scheduling software
strongly preferred Skills & Competencies
Exceptional attention to detail and data accuracy Proficiency in
Microsoft Office Suite Strong organizational, multitasking, and follow-up skills Excellent written and verbal communication abilities Tech-savvy, adaptable, and quick to learn new systems High level of professionalism, discretion, and integrity This is a full time role Up to $6/hr 100% Remote
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Sprachkenntnisse
- English
Hinweis für Nutzer
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