Executive Assistant - CommercialRxBenefits, Inc. • Saint Paul, Illinois, United States
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Executive Assistant - Commercial
RxBenefits, Inc.
- Saint Paul, Illinois, United States
- Saint Paul, Illinois, United States
Über
Serve as a strategic administrative partner for Sales Leadership, enabling executives to operate efficiently and effectively
Manage day-to-day business activities for assigned executives, including complex calendar management, prioritization of meetings, and coordination across multiple time zones
Arrange detailed travel itineraries, meeting logistics, and communications for internal and external meetings, conferences, and client events
Partner with internal teams, including Marketing and Corporate Support to coordinate meetings, broker events, and conferences
Provide onsite support for commercial events, conferences, and leadership meetings as needed
Prepare executive materials including presentations, Salesforce reports, event reports, and follow-up action items
Track deliverables and action items from leadership meetings to ensure timely completion and alignment with business priorities
Manage professional communications on behalf of executives
Assist in preparing proposals, broker presentations, and other sales support materials in partnership with business stakeholders
Process and complete expense reports in accordance with company policies and deadlines
Coordinate and support special projects, project timelines, and key deliverables for the commercial leadership team
Facilitate communication between internal departments and external broker or client partners, maintaining professionalism, confidentiality, and strong relationship management
Maintain awareness of executive priorities and proactively identify scheduling conflicts, urgent matters, and follow-up needs
Handle confidential business information with a high level of discretion and professionalism
Provide backup support to other administrative team members as needed
Perform additional duties and special assignments as required
Required Skills / Experience
5+ years of executive administrative support experience, preferably supporting leaders in Sales, Business Development, or Commercial Operations
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Experience with Concur for travel and expense reporting
Proven ability to manage multiple executive calendars and priorities across a remote, fast-paced environment
Strong organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities
Excellent verbal and written communication skills with the ability to draft professional executive correspondence
Strong interpersonal skills and ability to build collaborative relationships with executives, internal stakeholders, brokers, and external partners
Demonstrated ability to maintain confidentiality and exercise sound judgment
High level of initiative, adaptability, and proactive problem-solving skills
Ability to anticipate leadership needs, think ahead, and independently manage work with minimal supervision
Project coordination experience with the ability to track deadlines and follow through on deliverables
Professional presence with a service-oriented mindset and strong executive support acumen
Preferred Skills / Experience
Experience with Salesforce or other CRM platforms preferred
Based on relevant market data and other factors, the anticipated hiring range for this role is $68,000 to $78,000 annually. Final compensation rates will be determined based on various factors, including but not limited to experience, skills, knowledge, and internal equity considerations. This role is also short‑term incentive eligible. Incentive amounts will vary by individual and business goals.
We are committed to fair and equitable compensation practices. The final salary offered to the selected candidate may vary from the posted range due to individual qualifications. Our goal is to ensure that all teammates are compensated fairly and competitively based on their contributions to our organization.
Benefits
Remote first work environment
Choice of a HDHP or PPO Medical plan, we pay 100% of the premium for the HDHP for you and your eligible family members
Dental, Vision, Short‑ and Long‑Term Disability, and Group Life Insurance that we also pay 100% of premiums (for your family too on Dental and Vision)
Additional buy‑up options for Short‑ and Long‑Term Disability and Life Insurance
401(k) with an employer match up to 3.5% available after 60 days
Community Service Day to give back and support what you love in your community
10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving plus a floating holiday to use as you like
Reimbursements for high‑speed internet, we’ll send you a computer and monitors to help you do your best work
Tuition Reimbursement for accredited degree programs
Paid New Parent Leave that can be used for adoption or birth
Pet insurance to protect your furbabies
A robust mental health benefit and EAP service through Spring Health to support you when you need it most
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Sprachkenntnisse
- English
Hinweis für Nutzer
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