Customer Success Operations & Program SpecialistGenfinity Philippines, Inc. • Saint Paul, Illinois, United States
Customer Success Operations & Program Specialist
Genfinity Philippines, Inc.
- Saint Paul, Illinois, United States
- Saint Paul, Illinois, United States
Über
Customer Success Operations & Program Specialist
to join our team. In this role, you will provide the essential operational backbone for our post‑sales customer programs. You will focus on the execution, maintenance, and administrative reporting that keep our customer success engine running smoothly. You will report to the Senior Customer Success Program Manager, supporting the Global Vice President of Operations and the wider Customer Success, Support, and Enablement organization.
Responsibilities
Execute and maintain Customer Success programs and platforms, including Customer Engagement Platform admin hygiene and maintaining workflow, dashboard, and content libraries.
Manage the day‑to‑day administrative aspects of project plans by grooming project backlogs, converting intake requests into tickets, and providing "SLA nudges" to ensure timely project completion.
Support cross‑functional systems and integrations by maintaining the "Field Mapping Dictionary" for our Customer Engagement Platform and SFDC, running data audit logs, and performing routine data "patch jobs" (VLOOKUP‑style data fixes) to ensure data integrity and hygiene.
Generate and distribute mission‑critical reporting through documented SOPs, including weekly metric slides, quarterly metric dashboard updates with trend callouts.
Support Customer Journey and Risk execution by running "gaps reports" on missing data/owners and maintaining the contact matrix for the Executive Sponsorship program.
Coordinate team enablement and communications by managing agenda intake for All‑Hands meetings, assembling slide decks, and distributing meeting recaps and decision logs.
Maintain the "Operational Source of Truth" by updating SOPs (Standard Operating Procedures) for repeatable operation tasks.
Requirements
At least 3–5 years of industry experience in GTM operations, customer success coordination, or a program support role within the technology industry.
Proficiency in Project Management tools, specifically Jira (backlog grooming/ticket management).
Strong data literacy and technical hygiene, with the ability to perform complex data cleanup in Excel/Sheets (VLOOKUPs, pivot tables).
High attention to detail for Quality Assurance, particularly in testing automation workflows, link validation, and merge tag accuracy in customer‑facing communications.
Excellent written communication skills, with a focus on documenting technical processes (SOPs) and summarizing meeting outcomes for leadership.
Operational mindset, thriving on "below‑the‑line" work like database audits, folder organization, and calendar management.
Self‑driven problem solver who can work independently in a fast‑paced remote environment and meet strict weekly reporting cadences.
Strong sense of ownership over the consistency of program data, ensuring that "Must Win" trackers and RAG statuses are always current.
Advantages
Experience with Customer Engagement Platforms like Gainsight, ChurnZero, or Planhat (preferred).
Technical documentation skills, such as experience building out internal Knowledge Bases or Confluence pages.
Familiarity with Revenue Operations tools like Salesforce or Tableau.
AI‑Enabled Operations: Experience or high proficiency using Generative AI, Gemini and NotebookLM to synthesize large datasets, draft first‑pass documentation, and automate routine administrative workflows.
Experience supporting US‑based leadership in a high‑growth, remote‑first environment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic protected by law.
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Sprachkenntnisse
- English
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