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Marketing Ops Coordinator
SpectraMedix
- New York, New York, United States
- New York, New York, United States
Über
By combining advanced technology with seasoned experts, we provide a unique solution tailored to meet the healthcare industry's needs during this critical phase of value‑based care evolution. Our platform guides health plans, accountable care organizations, and health systems toward success in VBP initiatives.
We are committed to an innovative environment where employees are empowered, growth is prioritized, and the quality equation in healthcare is reshaped.
Our Values Diversity & Inclusivity: We believe diversity drives innovation and inclusion fosters collaboration. We are committed to a workplace where everyone feels valued, respected, and empowered.
Role Overview The Marketing Ops Coordinator keeps marketing execution moving by owning scheduling, tracking, reporting, and coordination tasks that reduce bottlenecks and protect senior team time. This entry‑level operational and logistics‑focused role is ideal for someone who thrives on structure, consistency, and follow‑through.
Location: Remote (open to US candidates; EST preferred). Video calls and occasional travel to our NJ office required. Candidates local to the office will be expected to attend in person at least 2 days a week.
This Role Is
Operational, administrative and process‑driven
Focused on scheduling, tracking, reporting and execution support
Suited for someone who enjoys systems, checklists and keeping teams on cadence
A great entry point for a career in marketing or sales support
This Role Is Not
A creative, design or content‑creation role
Responsible for copywriting, visual design or brand strategy
Roles & Responsibilities Collaboration & Escalation
Schedule and send approved content across designated channels (email, social, website, etc.)
Collect and maintain relevant performance metrics (e.g., posting cadence, engagement signals)
Ensure content is published on time and aligns with planned schedules
Maintain internal communications to update the team when new campaigns go out
Perform manual tracking tasks such as obtaining LinkedIn buyer intent, monitoring new follower additions, and logging channel engagement into an MQL spreadsheet
Content Quality & Proofing
Proofread outgoing content for clarity, accuracy, formatting, and basic brand alignment
Ensure final materials are error‑free prior to publishing or distribution
Manage a document‑control spreadsheet to track active resources
Marketing Operations & Conference Support
Assist Marketing Manager with pre‑conference/event planning; obtain event info, track ongoing event to‑dos, and complete post‑event workflows and follow‑ups
Own shipment and tracking of conference materials
Support internal communication and coordination between Marketing, Sales, and Finance for event‑driven activity
Workflow & Systems Management
Maintain and update Monday.com boards for accuracy and visibility
Assist the team in tracking task ownership, deadlines, and completion across initiatives
Send cadence‑based reports to marketing, sales, and C‑level leaders
Schedule recurring meetings, take notes, and coordinate calendars
Sales Support
Assist with contact sourcing and list building
Support list hygiene (organization, validation, de‑duplication)
Prepare and maintain clean, targeted lists for outreach and campaigns
What Success Looks Like
Marketing and Sales operate on consistent schedules and cadences
Content is published accurately and on time with minimal revisions
Systems and reports are always current and reliable
Senior team members spend significantly less time on administrative work
Tasks are completed independently, on time, and with strong attention to detail
Qualifications
1–3 years of experience in marketing operations, sales support or administrative roles
Enjoys operational work, coordination, and maintaining structure
Strong organizational and time‑management skills
Comfortable using or learning tools such as Monday.com, LinkedIn, spreadsheets, Constant Contact, ChatGPT, and CRMs (HubSpot)
Experience working with data, analytics, and maintaining spreadsheets
Able to manage multiple tasks without close supervision
Proven reliability and follow‑through
Comfortable working independently after onboarding
Growth & Development This role includes structured onboarding, clear expectations, and ongoing support. Over time, scope can expand for someone who demonstrates ownership, consistency, and operational excellence.
The leaders overseeing this role are committed to a productive, enjoyable, and nurturing work environment. We will work with you to help you achieve success both in this role and in your personal areas of interest.
Non‑Technical / Behavioral Competencies
Worked with US based clients in onsite/offshore delivery models
Strong verbal and written communication, technical articulation, listening, and presentation skills
Proven analytical and problem‑solving skills
Expertise in prioritization, time management, and stakeholder management (internal & external)
Quick learner, self‑starter, proactive, and effective team player
Experience working under tight deadlines within a matrix organizational structure
Please email your resume to IJung.Tseng@spectramedix.com to apply.
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Sprachkenntnisse
- English
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