Clinic Assistant (H)

The Department of Physical Therapy is currently seeking a full time Clinic Assistant to work in Miami, FL. The Clinic Assistant performs a variety of clerical duties associated with patient care unit operations. Further, the incumbent handles administrative duties, including filing records, scheduling lab work and hospital admissions, making follow-up calls, phoning in prescriptions, and calling to get lab test results.

Core Job Functions

• Assembles, completes, and processes patients' charts, and keeps patient records accurately identified.
• Transcribes doctors' orders, and checks charts for incomplete histories and operative summaries, bringing issues to the attention of the appropriate member of the healthcare team for correction. Orders unit supplies to maintain inventory of the unit's equipment stock and supplies.
• Assists with receiving, distributing, and sorting supplies brought to the unit.
• Obtains laboratory and x-ray reports and notifies doctors of results.
• Utilizes IDX RIS/PACS to track patient arrival times and advises front desk personnel of patient delays to maintain daily schedule.
• Greets patients upon arrival and verifies patient information.
• Directs patient to the dressing room and ensures the patient has changed into a gown and removed all metal items from their person.
• Documents all equipment issues and reports to appropriate managing staff.
• Assists in copying completed patient paperwork, delivering originals to front desk for scanning, and distributing copies to appropriate reading rooms.
• Receives telephone calls and responds to inquiries from visitors.
• Reports unusual incidents in a timely manner to appropriate supervisory personnel.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

Education: High school diploma or equivalent

Experience: Minimum 6 months of relevant experience

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.
• Commitment to the University's core values.
• Ability to work independently and/or in a collaborative environment.