Office Administrator - 12 Month Contract (REQ #269)

What if you could redefine what's possible?

The Opportunity

Your Impact

• Welcome and direct clients and visitors in a warm, professional manner. 
• Manage incoming calls through the MS Teams platform and coordinate responses to maintenance and security requests. 
• Maintain, reserve, and support the setup of front‑of‑house meeting rooms, including coordinating catering needs.
• Oversee visitor badges, office supplies, workstation allocations, lockers and parking directions. 
• Distribute staff security cards and ensure signed agreements are properly tracked. 
• Support Facilities with service request management across the office. 
• Manage mail, courier packages, incoming cheques, invoices and general office deliveries. 
• Maintain up‑to‑date office floor plans and support Flowscape usage where applicable. 
• Support front‑of‑house amenities including coffee station upkeep and visitor Wi‑Fi/connection needs.
• Perform administrative tasks as required and assist the Regional Facilities Manager.

The Skills That Set You Apart

• Over 1 year of experience in reception, office coordination or administrative support. 
• Strong interpersonal and communication skills with a professional customer‑service mindset. 
• Bilingual in English and French is mandatory due to national‑level collaboration. 
• Proactive, courteous, and able to multitask in a dynamic team environment.
• Ability to handle sensitive and confidential information appropriately.
• Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Willingness to obtain First Aid/CPR and Fire Warden training.

Why Choose WSP?

• Proudly Canadian, WSP is one of the world's leading professional services firms.
• We prioritize health, well‑being and flexibility to support our people.
• We offer comprehensive benefits, including group insurance and retirement savings plans.
• You'll collaborate with global experts and contribute to meaningful, community‑impacting projects.
• We support continuous learning, development and growth opportunities tailored to your career path.
• You'll be part of a culture that celebrates teamwork, diversity and innovation.

Compensation

Make Your Mark with WSP

WSP  is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe.  In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP :

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please  READ THE FULL POLICY.