Senior Coordinator IOM

Job Description
Job Title:
Senior Coordinator – Institute Office of Ministry

Location:
101 Mercy Drive Belmont, NC

Salary Range:
$26.50 – $36.50/hr

Job Summary
The Senior Coordinator will provide high-level administrative support to the Institute Office of Ministry (IoM) co-directors and staff. This role is ideal for a professional, self-motivated individual who can manage multiple priorities, support ministry operations, and facilitate communications with internal and external stakeholders.

Key Responsibilities
Administrative Support:

• Assist IoM co-directors and ministry staff with day-to-day administrative tasks.
• Oversee executive communications and coordinate interactions with ministry leaders, Institute Leadership Team, Mercy Ministry Corporation Board, and other supporting groups.
• Prepare and maintain official documents, including corporate minutes, resolutions, and staff notes.
• Schedule and coordinate in-person and video meetings for staff, boards, committees, and ministry events.
• Submit financial requests and assist with preparing the IoM budget for travel, meetings, and administrative costs.

Communications & Records Management

• Maintain databases, systems, and technology interfaces for ministry operations.
• Manage collection and organization of paper and electronic ministry information.
• Serve as liaison with Mercy Source 2 staff and archives to ensure accurate recordkeeping and archiving of materials.

Mission Formation & Ministry Stewardship

• Prepare and format internal resource documents, training materials, and board/staff formation materials.
• Provide support for ministry stewardship review processes and related committees.

Other Duties

• Perform additional responsibilities as assigned to support the mission and operations of IoM.

Qualifications

• Bachelor's degree.
• Minimum 5 years of experience as an executive assistant.
• Strong organizational, self-motivation, and decision-making skills.
• Excellent verbal and written communication skills.
• Ability to work effectively with diverse cultures and as a team member.
• Knowledge of Microsoft Office products and database applications/software.
• Discretion and integrity in handling confidential matters.
• Understanding and willingness to learn the traditions and culture of the Sisters of Mercy and the Catholic Church.
• Availability for travel as needed.