Legal Assistant

LEGAL ASSISTANT

About the Job

This is a hybrid role that combines intake and client onboarding with the front-desk responsibilities of ensuring a warm, professional, and seamless experience for all who engage with our Firm—whether in person, by phone, or virtually, as the key first point of contact for our potential clients. This team member is also responsible for administratively supporting attorneys and paralegals with scheduling, communication, and electronic record-management office systems. This role requires someone who is tech-savvy, dependable, and comfortable working independently in a mainly remote office environment. Please send your resume, writing sample, and any additional application materials to

Required Qualifications

• Extensive knowledge of Microsoft Word and Excel processing programs, including but not limited to use of mail-merge, bookmarks, table of contents, redline, comparisons, and basic excel formulas;
• Extensive knowledge of Adobe Acrobat Pro (any version), including options to combine, redact, delete, separate, label, Bates stamp, and sanitize the metadata of PDF files;
• Knowledge of Docusign;
• Proficiency in the language of Haitian Creole;
• Strong interpersonal and emotional intelligence skills;
• High-level organization and attention to detail;
• Professionalism in both client interaction and presentation;
• Tech savvy and able to learn systems quickly;
• Ability to manage multiple responsibilities calmly and efficiently;
• Empathy and excellent communication skills;
• Experience in the legal field, including general knowledge of legal document preparation, legal terminology, and court procedures;
• Ability to work well under pressure and meet tight deadlines;
• Ability to work well independently as well as effectively within a team;
• Ability to manage confidential information and sensitive situations with tact and discretion;
• Ability to work remotely and in-person;
• Considerable oral and written communication skills, including effective proofreading skills.

Preferred Qualifications

• Exceptional knowledge of Microsoft Word and Excel processing programs, including but not limited to use of mail-merge, bookmarks, table of contents, Word table formulas, the ability to edit field codes, and complex Excel formulas for rounding and labeling, and Excel Macros;
• License as Notary (fees and subscriptions would be covered);
• Prior experience with a law firm;
• Prior experience with litigation;
• Prior experience with litigation management and billing software, including but not limited to Smokeball, SimpleLaw, and Toggl;
• Experience with New Jersey's court filing systems (eCourts and JEDIS); federal court filing systems (PACER and CM/ECF), New York's court filing system (NYSCEF and WebCivil Supreme), and the American Arbitration Association's court filing system;
• Substantial experience with AI;
• Extensive knowledge of Microsoft Power Automate.

Job Responsibilities:

Under general supervision, the legal assistant will perform secretarial and receptionist work and routine administrative duties for attorneys and paralegals as follows:

Receptionist/Intake Duties

• Greet clients and guests warmly upon arrival for in-person meetings and/or depositions;
• Respond to new client inquiries with empathy and professionalism;
• Answer and route/