Administrative Associate II

Come and join the Bearkat community

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition

S

Title

Administrative Associate II - College of Business

FLSA status

Non-Exempt

Hiring Salary

This position is a pay grade 6. Please see Pay Grade Table at:

Occupational Category

Technical/Para-Professional

Department

Dept of Business Administration & Entrepreneurship

Division

Division of Academic Affairs

Open Date

12/17/2025

Open Until Filled

Yes

Educational and Experience Requirement

Associates degree. Three years relevant administrative assistant experience. Experience in Higher Education and specialized work listed below is desirable. Additional experience may be considered in lieu of education.

Nature & Purpose of Position

Performs complex administrative assistant duties at the academic department level for the College of Business.

Primary Responsibilities

Performs complex and confidential departmental budget and personnel duties. Provides leadership and direction to tutors, graduate students and student workers. Assists the department Chair in coordinating course scheduling and faculty workload for academic success and academic recovery programs. Supports department hiring priories and personnel changes with timely processing of new hire paperwork for faculty, staff, and students. Assists the department Chair in managing the budget. Manages schedules and activity for classrooms. Compiles, tracks, and reviews data and reports as required. Collaborates with department staff, students, and campus partners to enhance department programs. Represents the department in meetings and on committees and workgroups as appropriate to job duties. Provides departmental and university information to students, departments, faculty, and staff. Prepares, reviews, revises, and distributes documents and correspondence important to the mission of the university. Orders and maintains supply inventories. Handles P-Card purchases and monitors expenses. Assists in making decisions independently under the authority of the department Chair when the department Chair is absent. Performs other related duties as assigned.

Other Specifications

Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

Full Time Part Time

Full Time

Position Number

Quicklink

EEO Statement

EEO Statement

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §

Annual Security and Fire Safety Report