Utilities Coordinator
ReWorks Solutions
- New York, New York, United States
- New York, New York, United States
À propos
Working Hours: US Hours (9am-5pm EST)
Overview We are seeking a detail-oriented and highly organized Utilities Coordinator to manage and track utility data across a large portfolio of properties. This role is primarily focused on accurate data entry, account management, and resolving discrepancies related to utility invoices.
The ideal candidate is comfortable working with high volumes of data, communicating with multiple stakeholders, and following structured processes. Over time, this role will evolve alongside internal systems, offering opportunities to become more proactive and process-driven.
Key Responsibilities
Accurately enter utility invoice data into spreadsheets and internal systems
Review invoices for accuracy and identify discrepancies in billing, usage, or rates
Investigate and resolve discrepancies by:
Contacting utility providers
Coordinating with brokers
Communicating with on-site personnel (e.g., maintenance teams) to verify meter readings or account details
Open and close utility accounts as needed across multiple properties
Maintain organized and up-to-date records for all utility accounts and invoices
Communicate clearly and professionally via email and phone with internal and external stakeholders
Coordinate vendor site visits for utility or energy-related projects
Provide occasional administrative and executive support as needed
Qualifications
Some experience in property management, utility management, or working with a utility provider (e.g., customer service role)
Strong attention to detail and commitment to accuracy
Ability to manage repetitive, data-heavy tasks for extended periods
Excellent written and verbal communication skills
Comfortable interacting with vendors, utilities, and internal teams
Highly organized with the ability to track and manage many accounts simultaneously
Proficient in:
Microsoft Excel
Microsoft Outlook
Zoho (or similar systems)
Willingness to follow established processes, with the ability to become more proactive over time
What They Will Be Working With
A portfolio of ~1,000 utility accounts across ~150 properties
High-volume data entry and invoice tracking
Ongoing communication with utilities, vendors, and property personnel
Ideal Candidate
Extremely detail-oriented and reliable
Persistent and comfortable following up to get answers
Able to balance structure with adaptability
Comfortable with routine tasks while maintaining accuracy
Initially process-driven, with the potential to take initiative and improve workflows over time
Comfortable working U.S. hours
Remote work from home
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Compétences linguistiques
- English
Avis aux utilisateurs
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