Executive Assistant/Operations SupportActivate Talent • New York, New York, United States
Executive Assistant/Operations Support
Activate Talent
- New York, New York, United States
- New York, New York, United States
À propos
Remote Type:
Full-Time (PST Hours) Reports to:
CEO & Operations Manager
The Mission Your job is simple but critical:
buy back leadership time.
This role exists to protect the CEO and Operations Manager from low-leverage tasks so they can focus on revenue, growth, strategic execution, and scaling the business.
If something creates friction in the business, you remove it. You create leverage. You protect focus. You drive momentum.
Scope of Role This is a fast-moving, high-ownership role. As the business evolves, your scope will evolve with it.
You are not just an assistant — you are an execution partner.
Executive & Calendar Management
Manage complex calendars and protect deep work time
Schedule meetings intentionally and efficiently
Prepare meeting agendas and take detailed notes
Distribute follow-up action items
Provide daily leadership progress updates
Ensure reports are submitted prior to executive meetings
Buy Back CEO Time
Continuously audit leadership tasks
Identify tasks to delegate, delete, automate, or systemize
Filter communication to protect executive focus
Ensure no high-priority task falls through the cracks
Communication & Inbox Management
Manage executive email inboxes
Filter Slack and internal communications
Draft responses on behalf of leadership
Track follow-ups and maintain organized systems
Ensure timely resolution of communication threads
Project & Team Accountability
Manage projects inside Notion
Track deadlines and deliverables
Check in with team members on progress
Provide clear and concise updates to the CEO & Operations Manager
Remove bottlenecks to keep projects moving
Travel & Logistics
Book flights, accommodations, and itineraries
Handle scheduling changes and adjustments
Create detailed travel plans
Coordinate transportation and logistics
Financial & Administrative Oversight
Track receipts and expenses
Submit reimbursements
Coordinate with the finance team as needed
Maintain organized Google Drive systems
eCommerce & Operations Support
Support Shopify and Amazon Seller Central tasks
Assist with product uploads and listing edits
Pull KPI insights when requested
Organize operational data
Coordinate issue escalation when needed
This role is performance-driven. We are looking for someone who embodies:
Speed:
You execute with urgency and precision.
Growth:
You seek feedback and constantly improve systems.
Leadership:
You take ownership and operate independently.
Moving the Needle:
You prioritize high-impact tasks over busywork.
Innovation:
You proactively improve processes instead of waiting for direction.
What Success Looks Like
Leadership has protected deep work time
No urgent tasks fall through the cracks
Projects move forward without friction
Communication is streamlined
Systems improve continuously
The CEO operates at a higher strategic level because of you
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Compétences linguistiques
- English
Avis aux utilisateurs
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