Meeting Planner
Petauri
- Nashville, Tennessee, United States
- Nashville, Tennessee, United States
À propos
Support end-to-end planning and execution of live, virtual, and hybrid meetings, including advisory boards, speaker trainings, and KOL engagements.
Source and secure venues; negotiate contracts, rates, and terms to ensure cost efficiency and risk mitigation.
Understand and apply client-specific and compliance guardrails throughout the planning process; escape questions and propose practical solutions as needed.
Coordinate menu planning, food and beverage guarantees, room setup, audiovisual needs, and onsite logistics.
Arrange faculty/HCP travel, including air, ground transportation, and hotel accommodations, using internal travel platforms and approved internal processes.
Support development and distribution of attendee communications, including calendar holds, confirmations, joining instructions, and onsite details.
Support onsite execution as needed, including registration management, faculty support, vendor coordination, and issue escalation.
Budget & Compliance Support
Track meeting expenses, monitor budget alignment, and complete reconciliations and invoice reviews within required timelines.
Support compliance documentation requirements, including consultant agreements, fair market value (FMV) considerations, and aggregate spend tracking.
Partner with internal teams to ensure all activities meet client-specific and industry regulatory standards, including Sunshine Act, PhRMA, EFPIA, and GDPR where applicable.
Vendor & Stakeholder Management
Serve as a primary liaison with vendors, including venues, AV teams, transportation partners, and virtual technology support.
Maintain strong, service-oriented relationships with internal teams and external stakeholders.
Adapt to evolving client procedures, preferences, and compliance workflows.
Post-Meeting Deliverables
Compile attendance records, polling data, chat transcripts, and other meeting outputs for internal reporting.
Support development and delivery of post‑meeting closeout packages, including reconciliations and compliance documentation.
Competencies
Strong organizational and time management skills with exceptional attention to detail and ability to manage multiple concurrent programs.
Clear, professional written and verbal communication
Strong vendor negotiation and relationship management skills
Service‑minded professional with confidence and poise in client‑facing environments.
Self‑starter who can work independently while collaborating effectively across teams.
Comfortable making informed decisions and real‑time judgment calls during live programs.
Motivated to contribute to continuous improvement, process optimization, and operational excellence.
Positive attitude, proactive mindset, and ability to remain calm under pressure.
Requirements Required
Bachelor’s degree.
2–3+ years of experience managing meetings within pharmaceutical, biotech, healthcare, medical education, or related industries.
Experience coordinating logistics for in‑person, hybrid, and virtual meetings.
Working knowledge of virtual meeting platforms; Zoom and Microsoft Teams required.
Proficiency with Microsoft Office (Outlook, Excel, PowerPoint) and comfort using cloud‑based tools.
Preferred
Experience working directly with HCPs/KOLs and pharmaceutical clients.
Working knowledge of pharmaceutical compliance regulations (Sunshine Act, PhRMA, EFPIA).
Experience managing budgets and vendor contracts.
Cvent experience strongly preferred; experience with other event management platforms welcomed.
Summary The Meeting Planner is responsible for planning and executing live, virtual, and hybrid pharmaceutical and healthcare meetings, working independently and cross‑functionally to deliver advisory boards, KOL engagements, speaker trainings, and other medical communications programs in a fully remote agency environment.
#J-18808-Ljbffr
Compétences linguistiques
- English
Avis aux utilisateurs
Cette offre provient d’une plateforme partenaire de TieTalent. Cliquez sur « Postuler maintenant » pour soumettre votre candidature directement sur leur site.