Document Automation Coordinator (Open to Various Locations)Reed Smith LLP • Austin, Texas, United States
Document Automation Coordinator (Open to Various Locations)
Reed Smith LLP
- Austin, Texas, United States
- Austin, Texas, United States
À propos
This is a temporary, part-time position expected to work approximately 20 hours per week for an initial 6-month assignment, with review after 2 months.
Job Duties and Responsibilities
With direction from the Document Automation Manager, consult with partners, attorneys and others to gather, analyze, and document the functional, logical and legal specifications of documents and/or document package templates, including user experience considerations for questionnaires and workflows.
Use the scripting language and tools of the relevant product to develop and implement templates based on defined specifications, including building new templates or modifying existing templates and developing prototypes for user acceptance testing, applying logic and judgment to support solution design.
Learn and maintain a working knowledge of the software systems and languages necessary to carry out the job functions.
Enhance and maintain the webhooks or APIs in place to automatically pull data from existing Reed Smith systems into the document automation platform.
Serve as an escalation point, as appropriate, to support troubleshooting document analysis and assembly systems, including debugging templates and automation workflows and resolving issues related to system functionality, logic, variables, and output, including issues that require analysis and independent problem-solving.
Contribute to the development and continuous improvement of internal best practices, including, but not limited to, system design, process and quality assurance.
Leverage generative AI and emerging technologies, where appropriate, to support document automation, template development, and workflow enhancement.
Assist with creating system documentation and training materials, including the provision of basic and advanced training to staff and attorneys.
Support efforts to promote and increase awareness of document automation and analysis to those outside the Practice Innovation team, where appropriate.
Maintain awareness of developments in the document analysis and automation field and share relevant insights with the team to support evaluation of potential future initiative, including those present to Innovation leadership.
Maintain working relationships with system vendors to support collaboration and alignment with firm needs.
Perform other duties as assigned.
Requirements Education
Required: Bachelor's degree in Information Technology, Computer Science, Legal Studies, or a related field.
Preferred: Paralegal certification or degree in Paralegal Studies or J.D.
Experience
Minimum of 4 years of experience supporting legal workflows, document automation, or related systems in a law firm, legal department, or similar environment.
Prior practice experience as a transactional attorney or paralegal preferred.
Hands‑on experience with document automation platforms and related technologies, particularly those that rely on dynamic questionnaires, conditional logic, and data‑driven workflows (e.g., Avvoka, Gavel, HotDocs) and/or familiarity with transactional document deconstruction and analysis tools.
Experience working with systems, software, process or programming environments.
Experience interviewing attorneys to understand legal and business processes, workflow, and logic required to build documents and document packages.
Skills
Computer proficiency with advanced skills in MS Office Suite, including the development and use of macros (required).
Understanding of legal concepts and legal workflow as it relates to transactional work.
Demonstrated skill in gathering and documenting business and technical requirements with attention to detail and accuracy.
Analytical and problem‑solving skills, with a pragmatic and creative approach to complex issues.
High level of precision and consistency in executing assigned work and deliverables, with sound judgment and initiative.
Organizational and prioritization skills to manage multiple projects concurrently and adapt to shifting priorities and deadlines.
Strong verbal, written and interpersonal communication skills.
Collaboration skills to work effectively both independently and within a team‑oriented remote or hybrid environment.
Adaptability and willingness to learn unfamiliar subject matter.
Essential Job Functions
Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
Ability to engage in effective and professional communication.
Ability to analyze information, maintain attention to detail, manage multiple priorities, and exercise sound judgment.
Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements.
Ability to work extended hours as required to meet project, client, or business needs.
Working Conditions Works remotely. Occasionally called upon to work hours in excess of your normal daily schedule. Potential for in‑office work requests as needed, so proximity to the office is important.
Pay Ranges
Austin & Houston: $41.83 - $48.08 per hour (40 hour work week)
Chicago: $51.65 - $59.34 per hour (35 hour work week)
Employee Benefits Overview
401(k) Retirement Plan
Medical Insurance
Health Savings Account (HSA)
Virtual Health Services
Dental Insurance
Vision Insurance
Accident Insurance
Hospital Indemnity Insurance
Critical Illness Insurance
Life Insurance
Short-Term Disability Coverage
Long-Term Disability Coverage
Flexible Spending Accounts (FSA)
Lyra Health Employee Assistance Program (EAP)
Paid Family Leave (for eligible Exempt and Non-Exempt staff)
Transportation Benefit
Back-up Child Care Services
College Coach Program
Pet Insurance
Paid Sick Time (for Exempt staff)
Paid Time Off (available to all full‑time, non‑temporary employees)
Equal Opportunity Employer Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.
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Compétences linguistiques
- English
Avis aux utilisateurs
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