Regional Secretary

IrishJobs

Dublin, Dublin, Ireland

Dublin, Dublin, Ireland

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À propos

We are an independent voluntary organisation providing services and support for people with disabilities and their families for more than 70 years. Our work positively impacts the lives of over 12,000 people with disabilities, equipping them with the confidence, skills, and self-belief to achieve their expressed goals We Welcome All Backgrounds and Abilities! We are an inclusive employer and encourage applicants from diverse backgrounds, including those with different abilities. We are committed to providing an inclusive and accessible work environment for all individuals. If you require any reasonable accommodations during the application process or once employed, please let us know. Examples of accommodations we can provide include modified workstations, flexible work hours, assistive technologies, or adjustments to communication methods during interviews or in the workplace. Our goal is to ensure that all candidates and employees have the support they need to succeed in their roles. We will work with you to meet your needs. Join Our Team and Make a Difference! Regional Secretary Permanent Full-Time, 39 hours per week Location: Ireland (Office location flexible) About the Role: The purpose of this post is to provide a wide range of support activities to a designated Senior Operations lead (Regional Manager). The key tasks associated with this role will be to provide effective office administration support to the team, including providing comprehensive secretarial and administrative support such as general office management, dealing with incoming and outgoing correspondence, diary and travel arrangements, preparing documentation for meetings, liaising with a range of internal and external stakeholders, event and project management. What We're Looking For: * Educated to diploma/certificate level in a relevant discipline is desirable * At least four years administration experience with a track record of handling multiple competing priorities in a busy and challenging environment is desirable. * First class IT skills with a high level of proficiency in the full suite of Microsoft Office applications * Project and events management experience At Rehab Group, we understand that there are many paths of learning to your chosen career. We know that standardised educational training is not a shared experience, particularly for people with differing abilities. If you meet the majority of the requirements for the position you are applying for, we are happy to discuss the role with you further. You might be exactly who we are looking for. Your Responsibilities: * Deliver secretarial and administrative support to the designated Senior Operations lead (Regional Manager) in line with organisational requirements and timeframes, to include diary management; compilation and collation of reports; management of orders, invoicing and expenses; maintenance of databases; preparation and coordination of meetings; organising travel; and general office administration in order that the operations team can deliver effectively across a range of projects, work streams and priorities. * Collate, coordinate and prepare organisational and KPI information, to include status reports; garda vetting applications for Service Users in the region; management account variances; regional activity; financial reports; and HIQA reports in order to meet compliance standards. * Communicate with internal and external stakeholders (funders, HR, Internal Audit, Property, Finance, Business Development, Quality & Governance) in relation to administrative queries relevant to the work of the designated Senior Operations lead and execute administrative tasks including the preparation of statistical information in order to ensure that queries are addresses efficiently and effectively and to ensure that all requirements are delivered in line with the requirements of Internal / External stakeholders * Monitor, maintain and manage the statistical information/reports and the production of trend analysis reports using spreadsheets, intranet and database software to include Health and Safety immediate notifications and incident reports in order to ensure accurate and up to date records of all HSE Monthly and Quarterly Returns and ensure submission by the required deadlines in line with Service Level Arrangements and Safety Statement requirements. If applicable, candidates will need to provide a police certificate for any country they've lived in before moving to Ireland Salary starting from point 30937.78 to point 34917.34 (pro rata), is subject to negotiation depending on experience and qualification, What We Offer: * Company Pension Scheme * Paid maternity/paternity/adoption leave * Educational leave * 27 days annual leave * Bike to work scheme * Tax saver travel scheme * Income protection * Unpaid leave * Health and Wellbeing programme * Company credit union scheme * Employee discount scheme * Digital Doctor * Financial support for studying and study leave * Long Service Reward Scheme * Sick leave * Employee Assistance Programme (EAP) How to Apply: Submit your application by 24/05/2026 Please download the full job description for more information here: The recruitment process usually involves an initial application, screening, followed by interviews (often in-person or virtual) and possibly assessments related to the role. We may close applications early if we receive a high volume of suitable candidates. The Rehab Group is an equal opportunity employer

TLNT1_IJ

Dublin, Dublin, Ireland

Compétences linguistiques

English

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