COORDINATOR PROJECT CONTROLLER AND PROJECT ANALYSIS (0235) at CBHSSJB

SUMMARY OF THE POSITION
Under the line authority of the Director and the Assistant Director of Information Technology, the Coordinator Project Controller and Project Analysis of IT Services is responsible for coordinating, advising, supporting and orienting the Director and Assistant Director in the preparation of business cases and in project planning and control.

A highly credible and experienced manager with a strong team spirit, they will provide leadership in a context of transformation and continuous improvement in line with the strategic objectives of the Cree Board of Health and Social Services of James Bay (CBHSSJB), ministerial orientations and expected results.

They will proactively apply their expertise and best practices to the various methods for opportunity analyses and to mechanisms for project monitoring and control, thereby promoting excellence in compliance with established scope, cost, scheduling and quality parameters.

The successful candidate will be responsible for validating the content of pre-project files and overseeing the quality of opportunity cases, business cases, health status reports and annual reports in accordance with the requirements of the Ministère de la Santé et des Services Sociaux (MSSS). They will also be responsible for the attestation process for these documents, as well validation and approval processes for cases and all necessary communication with the MSSS.

This will require participating in project governance in order to fully understand the issues and effectively support the CBHSSJB in a context of transformation and continuous improvement in line with ministerial orientations, our specific issues and expected results.

The successful candidate will be responsible for supervising a team of four business analysts and a context of major change and great complexity. They will be responsible for managing department-related activities with the objective of meeting the challenges of a large organization.

They will also work within a vast and complex legal framework, in addition to fulfilling performance and transparency obligations. This role requires candidates to have a strong sense of responsibility and accountability; managerial courage; advanced skills in change management; a commitment to continuous quality improvement in performance, efficiency and effectiveness; and rigour in budget management. The patient (client) experience and a responsibility to the population/clientele served are at the heart of all processes, the ultimate goal being to improve service access, continuity and fluidity.

SPECIFIC FUNCTIONS
Pre-project process management
• Manages the pre-project process and contributes to the development and evolution of a project management manual (process documentation, tool development, etc.) as well as to the implementation of project monitoring processes and mechanisms.
• Defines and documents business needs.
• Leads and coordinates, as necessary, teams of IT analysts to implement and manage all pre-project processes for the Plan de gestion en ressources informationnelles (information resource management plan).
• Represents the CBHSSJB to the MSSS and project partners and produces documents required for reporting to the MSSS.
• Coordinates project reviews within Information Services submitted to the MSSS.
• Coordinates investment and expenditure planning (called “Planning”) within Information Services.
• Carries out reporting on Information Services projects and authorizes Information Services projects.
• Prepares and submits opportunity cases (OCs) required for authorization.
• Submits business cases required for authorization (SBCs, BCs).
• Coordinates the review of the use of funds (called the “Review”) within Information Services.
• Coordinates the development and submission of the Information Services master plan, the inventory and status of information assets, and the profile of the Information Services workforce.
• Coordinates the semi-annual status report on Information Services projects.
• Supervises the team of IT analysts as well as leads and coordinates the team for needs analysis and pre-project documentation, as well as for project tracking and control records (scope, budget, approval, etc.).
• Ensures that the relevant documents are submitted using the tool provided for this purpose.
• Develops and produces the various deliverables required by the PGRI.

Project Control Office-related responsibilities
• Defines and monitors the budget for contractual agreements related to implementation.
• Defines monitoring mechanisms and produces required reports regarding Information Resources projects.
• Monitors the investment plan and spending within Information Services.
• Carries out reporting on Information Services projects and authorizes Information Services projects.
• Tracks expenses, claims expenses and carries out reporting.
• Coordinates project reviews within Information Services submitted to management.
• Coordinates the status report on Information Services projects.
• Develops and produces various deliverables required by management.

Digital Transformation-related responsibilities
• Supports the co-chairs of the CBHSSJB Digital Transformation Committee in planning, organizing and conducting
monthly committee meetings.
• Ensures monitoring of the guidelines and actions outlined.
• Keeps the knowledge base and documents up to date.

REQUIREMENTS
Education and experience:
• Bachelor’s degree in computer science or any other discipline relevant to the position.
• Master’s degree in administration, project management or a discipline relevant to the duties associated with the position.
• Experience in project coordination could compensate for the lack of a graduate degree.
• More than 10 years of experience in the IT sector, including at least 5 years in a project management position in the health and social services network.
• Experience in ministerial reporting.
• A minimum of 10 years of relevant experience in the preparation of business cases (information resource management plans) and IT project management in the health and social services network, including 5 years on large-scale projects, an asset.

Knowledge and abilities:
• Very good understanding of the health and social services sector, including its administration, legal framework, governance standards and project methodology.
• Good communication skills (written and verbal), good judgment, sense of responsibility, excellent skills in analysis, synthesis and decision making, leadership qualities, creativity and skills in control and supervision.
• Very good understanding of the issues associated with the position.

LANGUAGE
• Fluent in English;
• Fluency in Cree or French is an asset.

OTHER
• Willingness to work after regular hours or on weekends, as required;
• Willingness to travel approximately 15%-25% of the time.