Event Operations Coordinator
Ammortal
- Chicago, Illinois, United States
- Chicago, Illinois, United States
À propos
About Us The Ammortal Chamber brings together multiple scientifically backed technologies into one experience. It is a healing technology that can be utilized by wellness clinics and inside the home. Our clients include specialty spas and clinics, sports teams, and individuals who are biohackers or athletes.
We are a small team with a startup culture. After our first full year shipping a finished product on the market, we have shown strong growth. Our team is made up of engineers, health professionals, and startup entrepreneurs.
As we continue expanding, this role offers hands‑on experience, opportunities to grow into leadership, and the chance to make a tangible impact by developing and delivering cutting‑edge wellness technology. You’ll collaborate across disciplines to innovate and shape technologies that enhance well‑being for our clients.
What is this role and why does it exist? The Event Operations Coordinator ensures Ammortal is executed with excellence at every event by driving the operational side of our brand activations. This role exists to make sure events, installs, and mobile activations run smoothly, on time, and within budget.
They manage Airstream activations and drivers, coordinate installs, and drive the operations for the sports & athletic performance events. The Event Coordinator ensures the logistical and operational machine behind our events and installs runs seamlessly. This role works closely with cross‑functional partners across marketing, supply chain, and partner success, and serves as the on‑the‑ground driver of operational excellence.
Responsibilities
Manage event logistics: booth setup, shipping, vendor coordination, scheduling
Oversee Airstream fleet and drivers, including scheduling, maintenance, and branded execution
Coordinate installs and setup for events and partner activations
Own event logistics for the sports and athletic performance side of events
Handle team travel logistics for all events
Track and manage event budgets and operational expenses, ensuring cost efficiency
Support Events and Sales teams during live events to ensure flawless execution
Skills to Excel
Operationally Skilled & Organized – manages multiple moving pieces across events, installs, and activations
Budget awareness – decisions that optimize event spend
Vendor & driver coordination – keeps logistics on schedule and aligned for both events and installs
Problem‑solving under pressure – keeps events on track when challenges arise
Detail‑oriented execution – ensures flawless branded delivery
Requirements – What technical knowledge do you need to perform in your role?
Event management software (e.g., Cvent, Bizzabo, Eventbrite)
Project management tools (e.g., Asana)
CRM platforms (HubSpot)
Google Workspace
Qualifications (Must haves)
2+ years experience in event planning, coordination, travel management and project management
Proven success managing logistics for small and large‑scale events
Strong organizational and communication skills
Ability to travel up to 50-70% of the time
Positive, flexible, and team‑oriented attitude
Qualifications (Not required, but nice to haves)
Experience with wellness, health, fitness, or hospitality events
Experience managing vehicles, mobile activations, or traveling brand assets
Benefits Pay, Location, Hours
Pay range: $60,000 – $75,000
Benefits: 80% health, dental, vision covered
Location: Flexible; remote with required travel for events (50-70% travel)
Must be based in the U.S.
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Compétences linguistiques
- English
Avis aux utilisateurs
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