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À propos
New York
Contract
Pay Rate: $33.33/hr w2 no benefits
**Position will be 4x a week on-site minimum, with potential to be there 5 days**
Position Overview:
This position sits within the Hedge Fund Solutions Group (New York City office) and involves administrative support for a large team of investment professionals situated in the New York and West Conshohocken offices.
Role
• Becoming familiar with all firm policies and procedures related to expenses and travel including monetary thresholds and required approvals
• Coordinating travel schedules, arrangements and agendas in preparation for on-site and off-site meetings, conferences and events
• Coordinating on-site client meetings, including room reservations, catering, day of logistics, etc.
• Submitting, maintaining and monitoring expense reports through Concur system to ensure timely settlement of expenses
• Processing external vendor payments through Smaart system
• Obtaining approvals for firm absorbed costs through internal MSMER system
• Providing telephone coverage, including responding to inquiries, properly routing calls and taking detailed messages.
• Use of excellent judgment with both internal and external clients
• Managing and maintaining the confidentiality of highly sensitive information as it relates to firm, staff, and clients
• Heavy calendar monitoring, management and scheduling
• Back-up coverage for administrative team colleague(s) during planned or unplanned absences from the office or as necessary
• Reviewing and prioritizing incoming emails and taking appropriate action. Performing related duties as assigned
• Ability to coordinate, and manage to completion, special projects as assigned
• Advanced experience in making domestic and international travel arrangements including procuring visas (with assistance from Brokerage travel desk), currency exchanges, arranging ground transportation, etc.
• Coordinating complex and extensive meeting schedules by previewing participant availability and proposing and adjusting days/times as needed
• Adept with working out travel logistics (e.g. planning real travel time between meetings, hotels and airports)
• Documentation Management including coordinating, streamlining and properly recording important documents and files
• Assist with onboarding and off boarding all employees (e.g. new hires including permanent, temporary employees and interns as well as those departing the Firm)
• Facilitating execution of legal documents to be signed by various officers
• Ad hoc project work
Qualifications
• Prior administrative or related experience at the executive level is essential
• Flexible and proactive attitude with the willingness to take on new and ad hoc projects
• Highly service-oriented and detailed-oriented individual with the ability to work well both independently and collaboratively
• Highly trainable with ability to learn new, proprietary systems pretty quickly
• Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility including escalating matters where necessary
• Experience within a Financial Services environment preferred
• Excellent written, verbal, and interpersonal communication skills
• College degree mandatory
• Proficiency with all Microsoft Office software
• Adaptability to new challenges as the team and business complexity continues to evolve
Compétences linguistiques
- English
Avis aux utilisateurs
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