Sr. Administrative Coordinator (Neurology)Johns Hopkins University • Baltimore, Maryland, United States
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Sr. Administrative Coordinator (Neurology)
Johns Hopkins University
- Baltimore, Maryland, United States
- Baltimore, Maryland, United States
À propos
Specific Duties & Responsibilities
* Plan, support, and organize daily activities of the office, unit or program.
* Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.
* Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics.
* Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
* May represent department management in appropriate circumstances within the scope of the position's responsibility and purview.
* Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
* Coordinate purchasing processes; process various department bills and reconcile accounts.
* Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.
* Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
* May serve as the liaison or office contact with facilities or other service providers.
* Identify and resolve administrative problems and issues.
* Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
* Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies.
* Develop and produce reports.
* Assist with preparation of presentations.
* Assist with planning special events/functions, including workshops, conferences, etc.
* Coordinate preparation, set up and logistics for department/office events/functions.
* May perform some non-routine and confidential administrative functions.
* Coordinate work assignments of students and/or temporary office support, as needed.
* Other duties as assigned.
Minimum Qualifications
* High school diploma or graduation equivalent.
* Four years of related experience.
* Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Technical Qualifications & Specialized Certifications
* Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
Technical Skills & Expected Level of Proficiency
* Calendar Management - Intermediate
* Event Coordination - Intermediate
* Financial Administration - Intermediate
* Interpersonal Skills - Intermediate
* Meeting Coordination - Intermediate
* Office Procedures - Intermediate
* Oral and Written Communications - Intermediate
* Organizational Skills - Intermediate
* Project Management - Developing
* Report Writing - Intermediate
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 - $36.90 HRLY ($50.000 targeted; Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: 4 days per week; 5 hours per day
FLSA Status: Non-Exempt
Location: Remote
Department name: SOM Neuro Movement Disorders
Personnel area: School of Medicine
Compétences linguistiques
- English
Avis aux utilisateurs
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