Executive Assistant

Job Description – Executive Assistant 
 
A successful candidate will provide high-level professional administrative and executive support to the CEO and COO of a Seattle law firm with multiple office locations across the West Coast. This person will actively manage calendars, monitor email, schedule travel, assist with marketing and project initiatives. 
 
This position requires working in the Seattle office at least 5 days per week. 
 
Essential Functions 

• Booking and tracking travel. This includes all airline, hotel, car, or reservations, etc. Responsible for prioritizing and managing multiple travel projects simultaneously.

• Read and analyze incoming emails, to determine their significance and coordinate appropriate action and/or distribution. 

• Own end-to-end calendar management for CEO and COO, including proactive prioritization, preparation, and coordination of meetings and events.

• Create, edit, revise, and/or proofread documents from handwritten, typed, and/or electronic copy. 

• Assist in planning and execution of company events

• Manage expenses, invoices, and administrative processes with accuracy and timeliness.

• Assume responsibility for and perform miscellaneous tasks and special projects as assigned.

• Serve as a trusted connector and information hub, ensuring smooth communication and collaboration across teams.

• Occasionally complete personal tasks for CEO and COO such as package pickup, shopping, or similar errands.

Specific Skills Required 

• Strong interpersonal and writing skills and the ability to communicate across platforms with all levels of personnel

• Superb attention to detail and the ability to effectively prioritize and manage multiple deadlines. 

• Ability to exercise discretion and maintain high level of confidentiality, which is essential to this role.

• Experience or interest in learning how to leverage AI tools and technologies to streamline workflows and increase efficiency and productivity.

• A service-oriented mindset and commitment to enabling leaders and teams to do their best work.
• Fluency in all Microsoft Office and SharePoint applications. 

Logistical Expectations

• In person work in our Seattle Downtown office 5 days/week. Not eligible for regular hybrid work. 

• General working hours are 40 hours / week from 8:30am – 5pm with the expectation to work flexibly to match executive schedules and needs on a semi-regular basis for events, projects, or tasks that may take place outside of classic working hours

• Ability to be at regular office locations as well as external locations, run errands, or attend social functions with your own transportation

• May require up to 25% travel

Education And Experience 

• Minimum of three years of administrative experience, with experience supporting “C-level” executives or equivalent preferred. 
• Experience in a law firm or other professional services environment preferred but not required. 
  

Compensation and Benefits

• $60,000-100,000 (DOE) annually

• 100% Paid ORCA Card or secure 24/7 parking spot

• Up to 100% paid medical, dental, and vision insurance

• Employee Assistance Program 

• 401(k) matching up to 4% after 1 year

Perks

• Pet Insurance discount program

• Gym membership discount program