Procurement Operations Associate

Main Purpose of Job:

Manage all transactional processes and documents for procurement

Responsibilities:

Processing

• Creating Purchase Requisitions
• Monitoring timely receipt of Goods Receipt and ensuring accuracy in GR Postings
• Follow up on PO Creation
• Ensure competitive bidding rules and adhere to it

Compliance

• Ensure Quality of data including required terms and conditions
• Ensure that PRs are created with the right sourcing methods and documents are compliant with the SOP
• Ensure competitive bidding rules and adhere to it
• Ensure that POs are created with the right sourcing methods and documents are compliant with the SOP
• Ensure all GRs are created on time and before the invoices

Optimization

• Lead on enhancement projects to improve our KPIs, KRIs and NPS

Stakeholder Management

• Develop and maintain a strong network with other streams and other NBS streams to promote the End-to End mindset within the team
• Develop customer service mindset to foster good working relationships with procurement team
• Ability to escalate issues professionally
• Participation in the operational reviews with the market and back up the moderates if required

Knowledge Acquisition

• Develop a fair understanding of the procurement end-to-end process to understand the impact of all processes on stakeholders
• Participate in all P2P process training and knowledge transfer sessions
• Knowledgeable of PR Creation, GRs and PO creation.

What will make you successful

Adaptability to change and cope in fast-paced environment

Capable of working in a multicultural / cross-team environment

Capable of taking initiative and ability to meet steep learning curve

Ability to strictly meet deadlines, with good planning, and organizational skills

High level of integrity

Good communication skills, both written and verbal, to effectively address and influence internal and external customers at all levels of management

Ability to establish and maintain effective relationships with IBPs and gains their trust and respect

Action oriented; willing to tackle the unknown and seek out collaboration from co-process owners

Pursue tasks with energy, drive, and a need to finish especially in the face of resistance or setbacks. Strong negotiation skills desired

Required Skills

• Academic Background: Business Administration/Supply Chain/Engineering
• Microsoft applications (Word – Excel)
• Fluent in English language