Practice Assistant

Job Description

Weber Gallagher has an immediate opening for a full-time Legal Practice Assistant for our Long Island, NY office. This position will be on-site 5 days per week. Candidates are required to have experience in New York law. The Legal Practice Assistant will provide reliable support to partners, associates, and paralegals within the practice.

Responsibilities:

• Calendar and follow-up on deadlines for discovery, Court events, etc.
• Contact Courts (confirm hearings, obtain dockets, e-filing procedures, etc.) and adjusters/clients as needed
• Schedule conference calls/meetings and handle scheduling/calendaring for their assigned team
• Open and close client files
• Associate and download documents, emails, and court filings into iManage document system
• Review invoices for payments and submit expense reports
• Prepare pleadings, discovery (requests and answers), e-filings to be filed (drafting and exhibits), and general correspondence
• Assist attorneys in preparing for trials and hearings, including drafting witness lists and exhibit lists
• E-file legal documents in various courts (pleadings, motions, praecipes, etc.)
• Transcribe dictation and convert documents from PDF to Word

Qualifications:

• 5+ years’ experience as a litigation legal assistant
• Excellent verbal and written communication, interpersonal, customer service, proofreading, time management, and organizational skills
• Solid understanding of civil litigation (state and federal calendar deadlines and rules)
• Ability to occasionally work over 35 hours per week to meet client demands
• High proficiency in MS Suite, Outlook, Adobe Acrobat, and document management software

The salary range for this position is $65,000 - $70,000 and is dependent upon various factors such as education, experience, and internal equity.

Equal employment opportunity is provided to all employees and applicants for employment without regard to a person’s race, color, religion, age, gender, sex, sexual orientation, gender identity, pregnancy, ancestry, physical handicap, disability, national origin, genetic information, marital status, veteran status, disability, or any other factor/ status in accordance with applicable federal, state and local laws.