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Facilities Coordinator
DiversityJobs
- Albany, New York, United States
- Albany, New York, United States
À propos
About Us: NYSTEC is a nonprofit technology consulting company, advising agencies, organizations, institutions, and businesses since 1996. We're independent and vendor-neutral, so we have our clients' best interests at heart. At NYSTEC, we know that we succeed when individuals and teams flourish personally and professionally, so our benefits and perks support that mindset.
About the Role: The facilities coordinator serves as a coordinator for multiple sites and supports the daily operations of the office environment to ensure an efficient, safe, and engaging experience for all employees and visitors. This role helps maintain a high standard of workplace presentation, assists in coordinating facilities, supports events and employee engagement activities, and provides administrative support, as needed. This role is responsible for the daily upkeep of the office to maintain a clean, organized, and welcoming environment for both employees and visitors
This position is 100% onsite at our Albany location. Candidates must be able to work in person on a full-time basis.
Key Responsibilities
Serve as a point of contact for employees and visitors, providing information regarding the office environment, including workplace protocols, culture, and etiquette
Assess space readiness regularly, ensuring that workspaces, conference rooms, and offices are occupant ready
Daily walkthroughs
Working IT hardware
Clean Workspaces
Lift and move items such as furniture, supplies, and equipment, as needed
Assist in managing and escalating workplace concerns, complaints, or suggestions to the workplace experience manager
Monitor and triage service desk tickets, ensuring timely resolution in line with policy standards
Conduct periodic workplace satisfaction surveys and compile the results
Coordinate the day-to-day operations of the facilities, including cleaning/janitorial, life-safety, engineering, and general maintenance (e.g., plumbing, electrical, carpentry, painting, and landscaping)
Ensure that they are implemented and carried out in a manner consistent with NYSTEC policies and leadership directives
Support internal on-site events and activities to foster team culture (e.g., office/team lunches, internal meetings, onboarding breakfasts)
Support off-site events, including coordinating logistics and providing on-the-ground assistance to ensure a positive experience for all participants
Maintain records regarding building codes, fire codes, and other relevant regulations to ensure compliance
Support facility projects by collaborating with stakeholders, coordinating tasks, and providing status updates, as needed
Ensure that scheduled preventative maintenance for equipment is properly and promptly performed; maintain the maintenance records on the equipment; and maintain operations, administrative, and quality assurance backup plans and procedural documentation
Provide support in contacting contracted vendors on repair and maintenance work to ensure that repairs are conducted in a timely fashion and in accordance with our standard operating procedures
Perform light office upkeep to support a clean, organized, and welcoming workplace environment (e.g., restock supplies and tidy up communal areas)
Support the process of continuous improvement and ensure 100% compliance with NYSTEC's protocols and any approved regional or office variations
Exercise a high degree of confidentiality
Perform other duties as assigned
Demonstrate the NYSTEC Core Values and Behaviors
For this role, travel is required at least 30% of the time
About you: Required Qualifications
Computer proficiency with the Microsoft Office suite products
Basic understanding of creating and triaging service desk tickets
Advanced written and verbal communications skills
Effective multitasking and time management skills
Highly responsive to internal and external customer needs
Good decision-making ability and judgment
Ability to work well with all levels of internal management and staff, as well as outside clients and vendors
Ability to identify problems and evaluate resolutions for a positive outcome
Detail oriented and a high level of accuracy
Understands NYSTEC's mission, brand mindsets, and core values and can put the behaviors into practice
Education and Experience
A high school diploma and five years of experience performing work in an office environment in an administrative capacity
An equivalent combination of advanced education, training, and experience will be considered
The target hourly rate for this position is $22.85- $28.56.
When determining compensation, we analyze and carefully consider several factors, including skill set, experience, location, and job-related qualifications.
It is NYSTEC's policy to provide equal employment opportunity (EEO) to all individuals, regardless of actual or perceived race, color, creed, religion, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), age, national origin, ancestry, citizenship status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, military service and veteran status, sexual orientation, marital status, or any other characteristic protected by local, state, or federal laws and ordinances. NYSTEC is strongly committed to this policy and believes in the concept and spirit of the law.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact
recruitment@nystec.com
if you require a reasonable accommodation to apply for or to perform this job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.
Learn more about NYSTEC by visiting
www.nystec.com .
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the
Know Your Rights
notice from the Department of Labor.
Compétences linguistiques
- English
Avis aux utilisateurs
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