Shared Services Applications AdministratorAston Carter • United States
Cette offre d'emploi n'est plus disponible
Shared Services Applications Administrator
Aston Carter
- United States
- United States
À propos
We are seeking an experienced Shared Services Applications Administrator to lead the system administration and configuration efforts for the Coupa platform, encompassing Procurement, Invoicing, Expenses, and Supplier Management modules. This role is pivotal in ensuring seamless integration, performance monitoring, and troubleshooting within the Coupa and ERP/AP systems. Responsibilities Serve as the primary administrator for the Coupa platform, handling Procurement, Invoicing, Expenses, and Supplier Management modules. Configure and maintain system workflows, approval chains, user roles, and permissions. Manage integrations between Coupa and ERP/AP systems. Monitor system performance, troubleshoot errors, and coordinate resolutions with internal IT or Coupa Support. Handle end-to-end AP processes including invoice intake, PO matching, exception handling, and payment workflow routing. Identify and resolve invoice discrepancies, coding issues, duplicate invoices, and supplier setup errors. Ensure tax, accounting, and compliance rules are correctly applied within Coupa. Maintain supplier master data, including onboarding and verification. Provide daily support to AP staff, Procurement teams, and business users. Diagnose user errors or system issues, offering guidance or solutions. Create and maintain training materials, job aids, SOPs, and quick reference guides. Lead training sessions, demos, and onboarding for new users. Identify opportunities to streamline AP, purchasing, and expense processes through automation or workflow improvements. Manage system upgrades, new feature rollouts, and Coupa release testing. Implement best practices for P2P and AP automation across business units. Participate in system configuration changes and coordinate User Acceptance Testing (UAT). Ensure compliance with internal controls and audit procedures. Maintain accurate records of system configuration changes and user access. Support internal and external audit requests related to AP or Coupa activity. Develop and maintain Coupa dashboards, reports, and data extracts for AP metrics, spend analytics, and compliance tracking. Provide visibility into KPIs such as invoice cycle time, exception rates, PO compliance, and spend trends. Support Finance and AP leadership with ad hoc analysis as needed. Work closely with Procurement, Finance, IT, and external vendors to resolve issues and improve processes. Serve as a liaison between AP and Coupa Support to resolve technical problems. Participate in P2P transformation efforts, system upgrades, and continuous improvement initiatives. Essential Skills 5+ years of Coupa analysis, automation, and implementation experience or 3+ years of Coupa experience in processing. Proficiency in Excel, including pivot tables and vlookups. Additional Skills & Qualifications Experience with accounts payable and accounting processes. Familiarity with reconciliation, invoice handling, and automation. Work Environment The work environment is a large, modern building with a supportive AP team. You will join a team with two full-time employees focused on Coupa and three AP Managers overseeing specific functions. The team is currently undergoing ERP consolidation and increasing invoice automation. A flexible hybrid schedule allows you to select any three days per week in the office, with options to work from home as needed for personal appointments or health reasons. Training sessions will be conducted both remotely and onsite. Job Type & Location This is a Contract position based out of Bayport, MN. Pay and Benefits The pay range for this position is $25.00 - $45.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Bayport, MN. Application Deadline This position is anticipated to close on Mar 31, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Compétences linguistiques
- English
Avis aux utilisateurs
Cette offre a été publiée par l’un de nos partenaires. Vous pouvez consulter l’offre originale ici.