Site Administrator

GRAHAM PROJECTS LIMITED, Block B, The Cresc B, Northwood Crescent, Dublin 9, D09 C6X8

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Site Administrator
Division: Civil Engineering
Location: Dublin
Contract: Permanent

GRAHAM are ready to embark on a landmark transport scheme in North Dublin, and we are looking to recruit an enthusiastic and experienced Site Administrator who will assist and support the site team, whilst establishing strong working relationships across the project and wider division. Our Site Administrators are the backbone of our operations, providing dedicated administrative support and taking on essential day‑to‑day tasks. Your role is pivotal in ensuring our projects run smoothly and efficiently. Candidates should have great interpersonal skills and be confident communicators, as well as adept at multitasking in a fast‑paced environment. NB: This role will initially be based within our Santry office and will move to site in Summer 2026.

The Administrator will:

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• Provide clerical support to the Project team (as required) including contractual correspondence.
  
• Assist with the development and maintenance of filing and administrative systems.
  
• Management and control of all project‑related documents, including drawings, specifications, and reports.
  
• Prepare and maintain document templates and standards (inc. Reports).
  
• Printing, copying and scanning of documentation as required (inc. Handover info).
  
• Production and printing of reports and associated information for Meetings.
  
• Updating all notice boards within the Site and Compound.
  
• Invoice reconciliation (e.g. Goods Received) and submission to Accounts.
  
• Management of correspondence – incoming and outgoing (Post).
  
• Take and record messages accurately.
  
• Book and record travel arrangements for Site Staff.
  
• Facilitate meetings (both Internal and External).
  
• Carry out any other duties as are necessary within the scope and purpose of the job as requested by the Project Manager.
  

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• Demonstrate previous experience of working in a fast‑paced Administrator role.
  
• Strong IT skills to include Microsoft Office suite.
  
• Demonstrate ability to work on own initiative.
  
• Demonstrate strong communication skills.
  
• An excellent telephone manner, with great interpersonal skills.
  
• Comfortable working in both a site and office environment.
  

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• Knowledge and/or experience of the Construction Industry.
  
• Experience of Document Management Systems.
  
• Experience of NEC.
  

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• Join a dynamic and supportive team delivering exciting, high‑impact projects.
  
• Enjoy great benefits and plenty of opportunities for professional growth. xcfaprz
  
• Work with a company that champions quality, innovation, and continuous improvement.
  

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• Sector: construction
  

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• Experienced [Non‑Managerial]