Legal Assistant, Litigation

We are currently seeking an experienced Litigation Legal Assistant to support a legal team in a fast‑paced, professional environment. This role is ideal for a highly organized, detail‑oriented professional who thrives under pressure and takes pride in delivering high‑quality administrative and litigation support. You will play a key role in managing litigation files from start to finish, coordinating with courts and external stakeholders, and ensuring deadlines, documentation, and filings are handled with precision and discretion. If you are fully bilingual, proactive, and bring strong litigation experience in Ontario and/or Quebec, we would love to hear from you.

File Management

• Open, organize, and close litigation files internally.
• Manage document filing system in accordance with lawyers’ directions.
• Prepare and update internal litigation tracking spreadsheets and internal reporting requirements.

Document Preparation and Formatting

• Prepare, transcribe, edit, format and finalize correspondence, letters, court forms, emails, pleadings, undertakings charts and other materials in accordance with lawyers’ directions.
• Assist lawyers in compiling and finalizing affidavits of documents, exhibits, books of authorities, factum, mediation/arbitration/pre-trial briefs, hearing binders and other materials in accordance with lawyers’ directions.
• Proofread and perform linguistic and formatting corrections.

Service and Filing

• Prepare and transmit service and notification of documents in accordance with the applicable rules of the jurisdiction.
• File pleadings and documents electronically or physically with the court registry.
• Communicate with courts and tribunals regarding litigation-related inquiries.
• Coordinate with process servers and other stakeholders for document transmission.

Deadline and Calendar Management

• Manage lawyers’ calendars, including scheduling and monitoring court deadlines, due dates, appointments, and client-related activities.
• Schedule and track hearing dates and coordinate with internal divisions and witnesses.

Coordination and Communication

• Organize client meetings, mediations, out-of-court examinations, arbitrations and other attendances as necessary.
• Communicate with clients and external parties (opposing counsel and their support staff, arbitrators, mediators, experts, stenographers, process servers, court registry, etc.).
• Arrange for the signature of documents. Research and coordinate external services required for litigation files.
• Answer and direct phone calls within the legal team.

Payments

• Receive, code, and forward invoices for approval.
• Coordinate with the accounting departments.
• Monitor payments and manage expense tracking related to files.
• Process online payments and ensure follow-up.

Requirements

• 5+ years of relevant experience
• DEP and vocational training or technical college diploma
• Excellent proficiency with office software tools (Word, Excel, Outlook, Acrobat/Adobe).
• Knowledge of court procedures (Ontario and Quebec) and legal terminology (an asset).
• Strong attention to details, organizational skills, and ability to manage priorities.
• Ability to work under pressure and meet tight deadlines.
• Strong spelling, grammar, proofreading skills.
• Fully bilingual, both spoken and written (English and French).
• High level of discretion

Why Join TFI International?

• Quebec‑based group with nearly 100 transport companies.
• Approx. $10 billion in annual revenue.
• Agile environment with minimal bureaucracy.
• Recognized industry leader in Canadian transportation.

What We Offer

• Competitive salary.
• Hybrid work model (2 days per week on-site).
• Employer‑contributed retirement plan.
• Comprehensive group insurance from day one, including telemedicine.
• Health spending account.
• Reimbursement of professional memberships and training.
• Free parking.

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