HR Process & Systems Administrator

We’re not looking for a traditional Office Administrator.

Our HR department is ready for its next evolution: less paperwork, smarter systems, cleaner workflows, and thoughtful automation. We’re looking for a tech-savvy, creative, and highly professional self-starter who can modernize how we operate.

This is a trusted, independent position with real ownership, where your ideas are expected, tested, and implemented, all while maintaining the highest level of confidentiality and discretion. You’ll report directly to the Human Resources Director as their assistant.

Why You’ll Love Working with Us

• Competitive salary: $50,000–$65,000
• Comprehensive benefits plan
• Growth is real here; we promote from within
• We don’t skip the good stuff, we celebrate wins,birthdays, milestones, and have amazing team events
• Discounts that are cool, Vehicle purchase & service incentives, plus perks at Villa Eyrie Resort and Vancouver Island Motorsport Circuit

What You’ll Be Doing

• Streamlining, organizing, digitizing, and rebuilding HR processes and workflows
• Researching, recommending, and implementing smarter tools and systems
• Managing onboarding systems and new-hire cycles including recruitment, pre screening interviews, and documentation
• Preparing payroll packages
• Tracking probationary periods and annual performance reviews
• Maintaining personnel records with strict confidentiality (and an eye toward modernization)
• Creating and publishing engaging job postings
• Creating system logins and maintaining internal trackers and reporting tools
• Supporting day-to-day HR administration while continuously improving how it’s done

This role is perfect for someone who doesn’t wait to be told what to fix, instead you see it, you solve it.

Who You Are

• Highly tech-confident and systems-oriented
• Comfortable learning new platforms, tools, and software quickly
• Creative, forward-thinking, and solution-driven
• Organized but not rigid, you think beyond the checklist
• Naturally curious and resourceful; you love finding better ways to work
• Able to work independently, anticipate needs, and exercise sound judgment
• A strong written and verbal communicator
• Positive, motivated, and energized by improvement

How You’ll Succeed

• Anticipate what’s needed next and act before being prompted
• Manage tasks, projects, and processes with precision and reliability
• Support the Director in keeping HR running smoothly, without constant oversight
• Bring ideas for improvement, but always follow through on direction first

This is an assistant position with real responsibility: you succeed by being attentive, decisive, and dependable and by going the extra mile where it matters most.

Bottom line:

If you thrive in environments where you’re trusted to improve systems, protect sensitive information, and make things better every day, this role was built for you. Please include a cover letter in your application and let us know why you think you would be a good fit.