Senior Coordinator

Brief Description:

We are seeking a dynamic and detail-oriented Senior Coordinator to join our Haematology and Oncology clinical development group. This role offers a unique opportunity to support the Oncology clinical Research and Development (R&D) group, contributing to the success of our clinical development team. In this role the Senior Coordinator will establish skills and capabilities in a supportive and collaborative environment.

Essential Functions

• Support Oncology clinical development Leadership Team Members:
  • Manage complex calendars, prioritize high-impact meetings, including cross-functional meetings
  • Manage expenses, travel arrangements, minute taking, and action follow-up.
  • Planning for major oncology congresses
  •   HCP Coordination for Ad-Boards, Steering Committees 
  • Ad Board Coordination / Support in collaboration with HCP Engagement CoE Analyst

• Meeting Coordination:
  • Provide logistical support for Virtual Therapy Area Meetings.
  • Organize on-site Oncology Clinical Development meeting.

• Administrative Tasks:
  • Update distribution lists and organization charts monthly and as needed.
  • Process contracts and Purchase Orders in Coupa.
  • Handle HCP/Research engagements contracts.
  • Provide ad hoc operational support for various projects.
• Logistical Support:
  • Assist with HCP activities led by the clinical development team such as Advisory Board Support and Steering Committees
• Data Management:
  • Support the team with data entry and collation into the designated budget tracking tool for the department.

• Training and Compliance:
  • Monitor and track team members training and quality assignments and metrics.
  • Provide onboarding support for new hires.

Required Knowledge, Skills, and Abilities

• Experience:
  • Previous experience supporting leaders and teams in R&D preferred.
  • Previous experience in contract management, including processing of Confidential Disclosure Agreements.

• Professionalism:
  • High degree of professionalism, integrity, and collaboration.

• Technical Proficiency:
  • Proficiency in using software tools like Microsoft Office Suite, SmartSheet
  • Financial platforms experience preferred

• Communication:
  • Exceptional verbal and written communication skills.

• Leadership and Teamwork:
  • Strong leadership, team-building, and negotiation skills.
  • Ability to execute tasks effectively.

• Operational Excellence:
  • Ability to drive best practices and operational excellence in a dynamic, cross-functional environment.

• Analytical Skills:
  • Strong attention to detail and analytical thinking.
• Results-Driven:
  • Results-driven mindset with a focus on achieving goals.
• Collaboration:
  • Collaborative nature, actively seeking to partner with cross-functional and matrix teams.

• Organizational Skills:
  • Strong organizational skills, able to manage multiple priorities, meetings, and logistics.

• Coordination:
  • Ability to coordinate with and support both clinical development and other cross-functional leaders in various medical meetings.
  • Strong active listening and time management skills.

• Big Picture Thinking:
  • Ability to prioritize activities based on urgency and importance.

• Adaptability:
  • Ability to adapt to changing priorities and work effectively in a fast-paced environment.

• Problem-Solving:
  • Strong problem-solving skills with the ability to think critically and make decisions independently.

• Customer Service:
  • Excellent customer service skills to interact with internal and external stakeholders professionally.

Required/Preferred Education and Licenses

• Minimum of bachelor’s degree or equivalent experience.

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