Associate Event Planner

Associate Event Planner

Duet Events | Toronto (with Travel as Required)

Duet Events is seeking an Associate Event Planner to support the planning and execution of weddings and events under the Duet brand. This role is ideal for a planner who is confident in managing details, timelines, and vendor relationships, and who thrives working within a collaborative, design-forward team.

The Associate Event Planner works under the guidance of Duet’s leadership team and is responsible for executing events to Duet’s standards, while contributing to a seamless client experience from planning through production.

Role Overview

The Associate Event Planner supports the end-to-end planning and execution of assigned events, acting as a key point of contact for clients and vendors while operating within established scopes, budgets, and brand standards. This role focuses on execution excellence rather than business development or personal branding.

All work is performed under the Duet Events umbrella.

Key Responsibilities

• Support and manage assigned weddings and events from planning through on-site execution
• Coordinate vendor sourcing, outreach, and communication in alignment with Duet’s preferred partners and standards
• Assist with budget tracking, vendor contracts, and financial organization
• Prepare timelines, production schedules, and planning documentation
• Communicate confidently and professionally with clients, vendors, and senior stakeholders
• Participate in site visits, walk-throughs, and rehearsals as required
• Be onsite for key event moments and execution days as scheduled
• Collaborate closely with Duet leadership and internal team members to ensure consistency and quality across all events

Experience & Qualifications

• Minimum 3 to 5 years of event planning experience
• Proven experience working in high-calibre venues and environments
• Comfortable planning and executing events with multiple vendors and moving parts
• Strong organizational skills and attention to detail
• Confident communicator, comfortable interacting with clients, vendors, and decision-makers
• Experience managing budgets and vendor negotiations
• Luxury event experience is an asset, but not required
• Must have access to a reliable vehicle and be willing to travel locally as needed

What This Role Is (and Is Not)

This role is for a planner who:

• Wants to work within an established, respected event brand
• Enjoys executing high-quality events without building or marketing a personal book of business
• Values collaboration, structure, and clear expectations
• Takes pride in delivering polished, professional work

This role is not:

• A freelance or independent planner position
• A personal brand-building or client-sourcing role
• A role responsible for business development or sales

Why Duet Events?

Duet Events is known for producing thoughtful, well-executed weddings and events with a strong creative point of view. Our team values professionalism, collaboration, and sustainability, both in our work and in how we support one another.

We are committed to building a team that protects the Duet brand while delivering exceptional experiences for our clients