Team/Business Coordinator

Cushman & Wakefield Edmonton is seeking a Team/Business Coordinator to provide high-level support to two sales associates. This is a hands-on, in-office role for a proactive, organized professional who thrives in a fast-moving environment, enjoys problem-solving, and can think strategically to create efficiencies and support business growth.

The role will act as a coordinator, ensuring email, calendar, and operational tasks are managed efficiently while enabling the sales associates to focus on client relationships and revenue growth. This person will be an innovative self-starter, eager to tackle new projects, streamline administrative processes, and anticipate needs before they arise.

Key Responsibilities

• Manage scheduling and coordination of client meetings and property tours
• Prepare client packages and marketing materials in collaboration with the Marketing Department
• Organize and manage all critical transaction documentation with sales associates
• Track and maintain the associate’s CRM system to ensure accurate client and prospect data
• Handle general administrative tasks, including document management, reporting, and correspondence
• Proactively identify ways to improve workflows, create efficiencies, and integrate technology or AI tools
• Work with Marketing Department on social media content creation for the associate’s corporate channels
• Support personal and professional projects as needed, including travel coordination, annual business plan drafting, and task management
• Ensure sensitive communications are handled with discretion, including directing certain emails to personal or secure folders

Qualifications & Skills

Key Competencies

• Excellent interpersonal and written communication skills
• Professional presentation and demeanor
• Strong time management skills, with the ability to prioritize multiple deadlines
• Customer service oriented
• Strong organizational skills with high attention to detail
• Shows initiative and reliability; innovative self-starter
• Strong problem-solving and decision-making skills
• Comfortable in a fast-paced environment and able to learn quickly
• High emotional intelligence (EQ) and a growth mindset
• Ability to work collaboratively with multiple principals and adapt to different management styles

Technical Skills

• Previous Administrative experience required; background in sports, real estate or experience in dental or medical clinics is an asset
• Proficient in Microsoft 365 (Outlook, Word, Excel, Teams)
• Experience managing social media accounts in a corporate environment
• Familiarity with AI tools, social network analysis, and workflow automation
• Post-secondary education is an asset but not required

We’d love to get to know you beyond your resume. If you’re comfortable, feel free to include a short video (up to 3 minutes) telling us a bit more about yourself.

You might consider sharing:

• Why this Executive Assistant role interests you
• A time you improved a process or solved a problem independently
• How you handle competing priorities
• Your comfort level with technology, AI tools, or social media
• The type of environment where you do your best work

This is completely optional, but it helps us better understand your communication style, initiative, and overall fit before interviews.

Compensation & Benefits

• Base salary: $50,000–$55,000 +, depending on experience
• Performance-based bonus opportunities tied to individual production support
• Top-tier health benefits, including dental and extended health coverage
• Primarily in-office role with some potential flexibility for remote work when agreed upon
• Access to a newly renovated office, team events, and wellness activities
• Paid access to productivity and AI tools

Why Cushman & Wakefield Edmonton

Our office culture is unmatched. We value collaboration, growth, and celebrating success together. From TGIF events in our bistro to team trips and ski outings, we create an environment where our people feel supported, engaged, and empowered.

We are looking for a self-starter who sees challenges as opportunities, solves problems proactively, and helps us continually improve our processes. If you are a thoughtful, high-performing professional who thrives on organization, innovation, and helping high achievers succeed, we want to hear from you.