Administrative Assistant

AMOREPACIFIC Holdings is a pioneering Korean beauty company with a rich history dating back to 1945. Headquartered in Seoul, we proudly operate over 30 brands across beauty, personal care, and healthcare. Guided by our mission — \"We make A MORE beautiful world\" — we’ve taken each step with purpose, believing that our work contributes to a brighter, more beautiful future.

Our dream is rooted in the belief that the world becomes more beautiful when every individual's unique beauty shines. This belief fuels our journey and inspires everything we do.

To bring this vision to life, we are committed to five core principles:

• Customer First
• Be the 1st and the Best
• Collaborate with an Open Mind
• Respect Differences
• Act with Integrity

At AMOREPACIFIC, every member of our team carries a deep sense of pride and responsibility, knowing that together, we are shaping a more beautiful world.

Job Summary

We are seeking a proactive and detail-oriented Administrative Assistant to join our team. This role is pivotal to ensuring smooth office operations, maintaining a welcoming reception experience, supporting employees and providing dedicated administrative support to the General Manager, ensuring efficient calendar coordination, travel planning, and executive-level administrative assistance. Reporting to the Senior Manager in Human Resources, the successful candidate will manage a variety of responsibilities that combine administrative excellence, organizational skills, and creativity.

Principal Accountabilities - Responsibilities include but are not limited to:

Reception & Administrative Support

• Serve as the first point of contact for visitors, clients, and employees, ensuring a professional and welcoming environment.
• Manage the reception email inbox and respond to inquiries in a timely manner.
• Handle incoming calls, redirect as appropriate, and take messages when necessary.
• Coordinate incoming and outgoing mail and deliveries.
• Manage reception screen operations and update company phone lists and content regularly.
• Draft and distribute office memos and communications as required.
• Provide calendar management, travel booking, and miscellaneous administrative support to the GM.

Office Operations & Administrative Coordination

• Oversee daily lunch credits (Ritual) and ensure accurate tracking.
• Maintain office and kitchen supplies, including snack cabinet and fridge inventory.
• Ensure cleanliness of shared spaces (e.g., loading dishwasher daily, maintaining coffee machine).
• Manage expenses and invoices related to HR activities, office supplies, and events.
• Support corporate credit card reconciliation and coordination with Finance.

Community & Workplace Engagement

• Create and post engaging content (holidays, birthdays, event recaps) on Viva Engage.
• Process access card requests, purchase equipment, and coordinate workstation setup.
• Maintain records of desk cabinets and key distribution.
• Support employee engagement initiatives (Year-end party, mental health programs, holiday gifts, team activities and holiday dinner).
• Coordinate office decorations for special occasions and organize monthly birthday celebrations (cakes, cards, gifts)

Key Experience and Skills

• A high school diploma is required; post-secondary qualifications in administrative services are an asset.
• 1–2 years of experience in office administration or a similar role.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and the ability to quickly learn new systems.
• Exceptional verbal and written communication skills, with the ability to interact professionally with diverse groups of people.
• A friendly, professional demeanour with a strong commitment to providing excellent service.
• Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
• Resourceful and able to work independently with minimal supervision while following directions effectively.
• Strong typing and note-taking abilities, with an aptitude for problem-solving and time management.

We are committed to integration and equal opportunity. Accommodation is available to all applicants upon request throughout our recruitment process. Should you require accommodation during the interview process, please advise the recruiter when contacted.