Project Data Management Coordinator

Job Description:

HR Project Partners is currently accepting résumés for a Project Data Management Coordinator (Document Controller) on behalf of one of our clients.

This position is located in Montreal, QC. The duration of the role is 12 months with the possibility of extension.

Full-time role working 40hrs/week with 4 days/week in the office and 1 day working remotely

Must be bilingual - English & French (Spanish nice to have)

Essential Job Functions:

This role is a great opportunity for a team player who has great stakeholder engagement skills, team leadership experience, and a strong understanding of Document Control processes. The successful candidate will also be involved in project set up, contractor engagement and onboarding and implementing ongoing process improvements.

Education and Experience Requirements:

• A commitment to the safety of yourself and your team
• Substantial experience in a document control role working on large projects (Min 5 yrs)
• Previous experience in managing small to medium document control teams
• Excellent collaboration and engagement skills dealing with stakeholders’ groups and team members
• Previous exposure in installing and managing Document Control systems and processes
• Previous experience in project set-up and contract/project close-out and handover
• Previous experience in managing suppliers, contractors and/or vendor teams
• Ability to oversee, manage and report on the team’s workload
• Ability to excel in a fast-paced work environment

It will also be beneficial if you have:

• Document Control experience across the project lifecycle, from Order of Magnitude study to handover and close-out
• Experience working at or supporting projects on site
• Prior experience with InEight Document and SharePoint

Knowledge, Skills, and Attributes:

• Quality control and verification of project deliverables from contractors and ESPs
• Training and technical support for internal and external stakeholders
• Participation in coordination meetings and communication follow-up
• Reporting and data cleansing, in collaboration with the PDM Lead
• Follow-up on pending project deliverables and RFI documentation
• Systems to be required SharePoint, InEight, MS Office.
• Onboard new starters, coach, and buddy up to ensure the ongoing development of DCs.
• Train DCs on internal PDM processes.
• Produce and distribute weekly expediting report.
• Escalate issues not resolved within 24hrs to Lead.
• Conduct fortnightly contractor check-ins.
• Review CDS with each contractor, monthly.
• Maintain distribution matrix, monthly.
• Attend project meetings, as per project cadence and engage regularly F2F with project peers.
• Conduct ongoing user system training (InEight, SharePoint)
• Deliver plan for project setup and handover planning requirements as defined by Lead.
• Role model stakeholder responsiveness (?24hrs).
• Actively participate in improvement idea generation and any associated implementation of CI initiatives.
• Streamline InEight and SharePoint access requests.

How to Apply:

When submitting your application to HR Project Partners for this opportunity, please submit a PDF version and clearly state the job title for which you are applying.

About Us:

HR Project Partners Inc. (HRPP) is a Human Resources consulting company offering various services in Human Resources, both to individuals and to companies. One of those services is recruitment for companies on a provincial and national basis.

HR Project Partners is an equal opportunity employer.

Please apply directly to this job posting. For questions regarding the position, please feel free to email . While HR Project Partners appreciates all applications we receive, we advise that only candidates under consideration will be contacted.