Administrative Assistant

What is the opportunity?

As the Administrative Assistant supporting two Vice Presidents, Commercial Financial Services, you will provide in-depth support in day-to-day management of the team. The primary purpose of this role is to help the VPs maximize their time against top priorities in the market, impacting client loyalty, employee engagement, and business results. You will proactively recommend and implement changes to improve efficiency, assist with reporting analyses, and build relationships with internal partners to support the VPs work.

Location : this role can be located fully in Vancouver or fully in Langley or half-half.

Hybrid : 4 days office and 1 day from home

What will you do?

• Plan and monitor critical aspects of the market, such as operating expenses, staff cost budgets, the business unit’s recognition programs, client and staff event management, and internal regional communications processes;
• Provide support to plan, organize and administer the VP’s calendar and ensures pre-preparation for all bookings;
• Prioritize the VP’s time against the highest impact activities;
• Actively manage incoming and outgoing correspondences and act as a point of contact between executives and employees/clients;
• Support the VP with risk and compliance requirements, transit routines, and overall market office operations;
• Prepare the VP for weekly, monthly and quarterly reviews & routines, including electronic documentation management and all information reporting; and
• Coordinate technical aspects of on-boarding of new hires, including equipment orders and system access setup.
• Uphold a strict level of confidentiality.

What do you need to succeed?

Must-have:

• Relevant years of experience providing administrative support preferably to a leadership team.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, external partners and donors.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Highly resourceful team-player, with the ability to also be extremely effective independently.

Nice-to-have

• Experience in the Financial Services sector is an asset

What’s in it for you?

• We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
• Work in a dynamic, collaborative, progressive and high performing team
• Significant exposure to stakeholders across Canadian Banking and other business units.
• Access to various programs, resources and technology.
• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, and bonus structure.