Proposal Coordinator

At Environmental 360 Solutions Ltd. (E360S) , we don’t just manage waste - we redefine the industry. Fueled by an ambitious and innovative entrepreneurial vision and decades of leadership, we’re building a smarter, cleaner, and more sustainable future. Our team is made up of driven professionals who thrive on challenge, embrace technology, and never stop learning. If you’re looking to do work that matters - where your ideas are valued, your growth is supported, and your impact is real - you’ve come to the right place.

This is an onsite position based out of Aurora, ON.

Position Overview:

The Proposal Coordinator plays a dual role at the centre of E360S’s proposal, contracting, and compliance functions. This position blends the detail‑oriented nature of technical writing with the precision and accountability required administration of tender proposal management.

You will be responsible for drafting, reviewing, and maintaining customer‑facing tender response, schedules, and compliance documents, as well as producing clear, accurate, and compelling technical content for proposals, operational documents, SOPs, and other business materials. This role requires strong organization, communication, and analytical skills, and an ability to collaborate with subject matter experts across the business while meeting tender submission deadlines.

Key Responsibilities:

Proposal Administration and Management (60%)

• Lead tender response administration – access, review and manage customer tenders, service agreements, addenda, schedules, and amendments.
• Maintain version control and ensure all contractual documents are stored accurately in central repositories (e.g., SharePoint).
• Track tender obligations, contract term, insurance requirements, and compliance deliverables.
• Coordinate internal review cycles with legal, operations, finance, and senior leadership.
• Conduct analysis of contract terms to identify risks, ambiguities, and strategic considerations.
• Support transition of new contracts into operations, ensuring requirements are clearly communicated and documented.
• Assist with the development of standardized contract templates, clause libraries, and approval workflows.

Technical Writing (40%)

• Write, edit, and format high‑quality technical content, including:
• proposals and RFP/RFQ/RFI responses
• Standard operating procedures (SOPs)
• Program descriptions
• Process documentation
• project case studies and capability summaries
• corporate communications and customer materials
• Interview subject matter experts to gather technical information and convert it into clear, concise, audience‑appropriate text.
• Ensure consistency of tone, structure, and branding across all written materials.
• Maintain and grow a content library (CVs, project sheets, service descriptions, data tables, graphics).
• Support the proposal team during peak periods by preparing frameworks, coordinating inputs, managing schedules, and editing final submissions.
• Assist in developing new templates, processes, and tools to improve documentation quality and efficiency.

* Other duties and responsibilities may be assigned as required

Qualifications:

Education & Experience

• Diploma or degree in Business, Communications, English, Public Administration, or related field.
• 3–5 years of experience in:
• contract administration or contract management
• technical writing, proposal development, or similar documentation-heavy roles
• Experience in the environmental services, waste management, construction, or municipal services sector is a strong asset.

Skills & Competencies

• Strong writing, editing, and proofreading skills with high attention to clarity and accuracy.
• Ability to read, interpret, and draft contract language.
• Exceptional organizational skills, with the ability to juggle multiple deadlines.
• Critical thinking and analytical abilities to evaluate risks, requirements, and business impacts.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and SharePoint; CRM experience an asset.
• Comfortable working collaboratively with cross-functional teams at all levels.
• Positive, proactive mindset with a “can‑do” attitude.

This is more than a job - it’s your opportunity to be part of something bigger. At E360S, we’re setting new standards, transforming communities, and advancing the industry with every step forward. Bring your expertise, your curiosity, and your drive. Let’s build a sustainable future we can all be proud of. Apply today and discover what’s possible when purpose meets progress.

This is an active job posting for an existing vacancy. As part of our recruitment process, we may use automated or artificial intelligence–based tools in a limited way to support the initial screening and organization of applications. All hiring decisions are made by our recruitment and management teams. Due to the high volume of resumes we will only be contacting candidates that best meet the needs of the business. Thank you for your interest in E360S.

The above statements are intended to describe the general nature and level of work being performed by people assigned in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.