Project & Procurement Manager

Job Description

Job Title: Project & Procurement Manager

Department: Investment

Supervisor: Chief Investment Officer

Summary

The Project and Procurement Manager oversees the planning, execution, and delivery of hotel development and renovation projects while managing procurement activities to ensure cost efficiency, quality, and timely completion. This role requires strong coordination between internal teams, contractors, suppliers, and stakeholders to maintain project standards aligned with brand guidelines and operational objectives. The manager ensures compliance with budgets, schedules, and quality benchmarks while optimizing procurement strategies.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Project Management

• Lead end-to-end project lifecycle for new hotel developments, renovations, and capital improvement projects.
• Develop and manage project schedules, budgets, and resource plans.
• Coordinate with architects, designers, contractors, and/or consultants to ensure adherence to brand standards and timelines.
• Monitor project progress, identify risks, and implement corrective actions to avoid delays or cost overruns.
• Ensure compliance with local regulations, safety standards, and sustainability requirements.

Procurement Management

• Develop procurement strategies aligned with project timelines and budgets.
• Source, negotiate, and manage vendor relationships to secure high-quality products at competitive prices.
• Oversee purchase orders, contracts, and delivery schedules to ensure timely installation.
• Implement cost-control measures and maintain accurate procurement records.
• Ensure compliance with company policies and ethical sourcing standards.

Stakeholder Coordination

• Act as the primary liaison between ownership, operations teams, and external partners.
• Provide regular project updates and reports to senior management.
• Facilitate smooth handover of completed projects to operations teams.

Quality & Risk Management

• Conduct quality checks on delivered goods and installed items.
• Mitigate risks related to supply chain disruptions, budget variances, and project delays.
• Maintain contingency plans for critical project phases.

Supervisory Responsibilities

This role has no direct supervisory responsibilities but does requires consistent coordination and communication with various internal and external sources such as internal teams, contractors, suppliers, and stakeholders

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s degree in Project Management, Supply Chain Management, Business Administration, or a related field preferred.

Minimum 3 years of experience in project management and procurement.

Experience in hospitality, hotel development, or a similar industry preferred.

Strong knowledge of procurement processes.

Proficiency in project management tools and systems.

Excellent negotiation, budgeting, and vendor management skills.

Ability to manage multiple projects simultaneously under tight deadlines.

Strong communication and stakeholder management abilities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hand to finger, handle or feel objects, tools and/or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, crawl, talk and hear. The employee may be occasionally exposed to chemicals used for maintenance and construction. The employee must occasionally lift push pull and/or move up to 50 pounds.