Executive Assistant

Multi-Executive Support Role

Montreal, Quebec | Canada, US & Morocco Coverage

Position Overview :

We are seeking a bilingual, highly organized, and detail-oriented Executive Assistant to support four executives (CEO, CFO, CSO, and VP Talent & Culture). This pivotal role ensures seamless operations across Canada, the US, and Morocco, requiring strong judgment, absolute discretion, and expert prioritization.

Key Responsibilities :

Executive Support & Calendar Management

• Manage complex calendars across multiple time zones (Canada, US, Morocco).
• Coordinate meetings (virtual/in-person) and prepare agendas and follow-ups.

Travel & Expense Management

• Arrange multi-city international travel (flights, lodging, logistics).
• Process expense reports and manage travel budgets with accuracy and policy compliance.

Administrative & Clerical Tasks

• Prepare executive-level correspondence, presentations, and reports.
• Maintain confidential records and coordinate office vendors/supplies.

Communications & Cross-Functional Coordination

• Serve as the primary point of contact between the C-suite and international stakeholders.
• Draft, proofread, and translate (as needed) communications in English and French.

Corporate Communications Leadership

• Coordinate C-suite corporate communications initiatives and regional alignment.
• Prepare briefing materials, talking points, and stakeholder updates.

Performance Management Support

• Support performance review cycles (scheduling, tracking, documentation).
• Maintain confidential HR files and support succession-planning logistics.

Data Management & Systems

• Maintain company databases and produce executive reports/dashboards.
• Ensure timely, accurate executive-level reporting and documentation.

Supplier, Customer & Partner Logistics (Canada/US/Morocco)

• Coordinate on-site visits, meetings, and logistics with external partners.
• Support Morocco-related engagements (itineraries, local coordination, time-zone planning).

Required Qualifications :

• 5+ years of experience supporting C-level executives.
• Full fluency in French and English (written and spoken) — essential.
• Advanced proficiency in MS Office/Google Workspace and scheduling tools.

Preferred Qualifications :

• Experience supporting multiple executives and corporate communications initiatives.
• Knowledge of HR/finance systems and familiarity with project tools (Wrike, etc.).

Key Competencies :

• Organizational excellence, discretion, adaptability, proactive mindset.

Work Environment :

Montreal-based role with flexibility required across international time zones (variable hours).

Compensation & Benefits :

Competitive salary, comprehensive benefits, and professional development opportunities.

Because your well-being fuels our success, we embrace a flexible hybrid model that blends connection and autonomy .

Enjoy an agile way of working that combines collaborative time in the office with remote work—supporting both performance and personal balance. Here, we don’t choose between career growth and well-being: we invest in both.