Executive Assistant

Pender & Howe is seeking a highly organized and initiative-driven Executive Assistant to join our Montreal, QC office. (in-office preferred, with hybrid flexibility available).

At Pender & Howe, we are committed to delivering exceptional client service through precision, professionalism, and strong relationships. Our team operates in a high-performance environment where collaboration, discretion, and attention to detail are fundamental to our success.

Why this role matters:

This Executive Assistant will operate at the intersection of internal operations and external client engagement - serving as a strategic partner to senior leaders and consultants while coordinating seamlessly with external executives and client organizations. This is a highly visible role that ensures polished communication, exceptional organization, and professionalism at every touchpoint.

What you’ll do:

✅Manage complex calendars for senior consultants, prioritizing competing demands with sound judgment

✅Coordinate internal meetings, consultant workflows, and proactively resolve scheduling conflicts

✅Schedule interviews and meetings with external executives on behalf of clients

✅Serve as a professional liaison to senior-level stakeholders, ensuring discretion and clarity in all communications

✅Coordinate virtual and in-person meetings, including travel, venue arrangements, and detailed logistics

✅Support contracts and strategic documentation, ensuring formatting accuracy, version control, and timely distribution

What we’re looking for:

☑️5+ years of executive support experience in a fast-paced, client-facing environment

☑️Advanced calendar management and expert-level scheduling capabilities

☑️Experience working with senior executives and C-suite stakeholders

☑️Exceptional written and verbal communication skills (ideally bilingual in English and French)

☑️Strong discretion and sound judgment when handling confidential information

☑️High attention to detail, organizational excellence, and proficiency in Microsoft Office and virtual meeting platforms

If you are a proactive, highly organized administrative professional who thrives in a high-performance environment and takes pride in precision and professionalism, we would welcome a confidential conversation.