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Project Coordinator CA
Rohit Group
- Edmonton, Alberta, Canada
- Edmonton, Alberta, Canada
À propos
Key Job Duties
Budget & Cost Management
Develop and maintain project budgets, ensuring accurate forecasting, cost tracking, and real-time financial reporting.
Monitor variances and collaborate with finance to resolve discrepancies, manage accruals, and maintain budget integrity.
Generate and process purchase orders, ensuring pricing accuracy, scope alignment, and adherence to approval protocols.
Work with procurement and finance to address invoice issues, missing charges, and proper cost allocations.
Project Documentation & Administration
Maintain organized digital project files with up-to-date documentation, including drawings, specifications, permits, and inspection records.
Upload and manage project content within content management systems (e.g., shop drawings, selections, warranties).
Track and log all permit approvals and utility applications, ensuring compliance and accessibility across teams.
Change Management & Scope Coordination
Document and manage all change requests, including material substitutions, regulatory updates, and scope adjustments.
Process and track variance purchase orders (VPOs), assessing both cost and schedule impacts.
Ensure all approved changes are communicated to stakeholders and reflected in project plans and timelines.
Prioritize urgent change requests to avoid disruption to critical construction activities.
Stakeholder Communication & Project Coordination
Provide regular project updates to key stakeholders, including construction, procurement, and executive teams.
Communicate scope changes to vendors and confirm revised pricing or deliverables are captured accurately.
Work closely with internal teams to implement changes efficiently and keep schedules aligned.
Process Improvement & Team Support
Analyze recurring project issues such as delays, budget overruns, or documentation gaps and propose actionable improvements.
Identify opportunities to reduce costs through better scheduling, trade coordination, or supplier negotiation.
Support the development and refinement of standard operating procedures for the production team.
Contribute to continuous improvement by sharing lessons learned and aligning with cross-functional teams on best practices.
Essential Skills And Competencies
Budgeting & Cost Control
Experienced in developing and maintaining project budgets, tracking committed costs, and identifying variances.
Proficient in generating purchase orders, reviewing invoices, and resolving financial discrepancies in collaboration with procurement and finance teams.
Project Coordination
Skilled in identifying and resolving scheduling conflicts, resource shortages, and project bottlenecks.
Experienced in managing change requests and variance purchase orders while maintaining alignment with project timelines and scope.
Documentation & Records Management
Proficient in organizing digital project files, ensuring version control and accessibility of drawings, permits, and specifications.
Experienced in maintaining accurate records of approvals, inspections, and material selections.
Communication & Stakeholder Engagement
Strong communicator with the ability to provide clear project updates to cross-functional teams and vendors.
Skilled in collaborating with internal departments to ensure alignment on project goals, changes, and milestones.
Process Improvement & Problem Solving
Experienced in analyzing project challenges to recommend and implement process improvements.
Proactive in identifying cost-saving opportunities and efficiency gains across project workflows.
Annual Expectations & Performance Goals
Accountabilities:
Budget Management: Maintain accurate project budgets by tracking costs, identifying variances, and ensuring proper financial documentation.
Project Documentation: Ensure all project records—including drawings, permits, specifications, and change requests—are current, organized, and accessible.
Change Coordination: Manage and communicate project scope changes effectively to minimize disruption and maintain alignment with timelines and budgets.
Stakeholder Communication: Provide timely and accurate project updates to construction managers, procurement teams, and other key stakeholders.
Process Improvement: Identify recurring project challenges and contribute to the refinement of procedures to enhance overall team efficiency and project performance.
EDUCATION
Required
Bachelor's degree in Construction Management Services
Bachelor's degree in Business Administration
Bachelor's degree in Project Management
LICENSES & CERTIFICATIONS
Beneficial
Project Management Prof
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Compétences linguistiques
- English
Avis aux utilisateurs
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