Bargaining Coordinator

SEIU Healthcare is a union of more than 67,000 members who are frontline healthcare workers in hospitals, long-term care facilities, and homecare agencies in communities throughout Ontario. We advocate with our members by launching progressive member driven programs, adapting best practices, and encouraging new and innovative ideas. We strive to create a society where workers are valued and rewarded for their work. As a result, thriving workers have a greater opportunity to participate and lead in building healthy communities. We provide a strong voice through collective bargaining, labour relations, and political action to ensure frontline workers are heard and respected when decisions about healthcare are being made.

We are looking for individuals with a desire to amplify the voice of workers. If you are passionate about labour and social justice, share our values, and want to work toward changing the lives of workers, then a career with SEIU Healthcare is for you 

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POSITION DESCRIPTION: 

The Bargaining Coordinator is a critical member of the highly skilled team that delivers end-to-end administrative support for our collective agreements and the broader negotiations process, including pay equity. They will work in collaboration with the member Service and Labour Relations teams to deliver collective agreements to our members in a timely manner. They will work in close partnership with our bargaining team to provide effective administrative support for the negotiations process through the preparation, distribution and retention of a wide range of correspondence and documentation. They will also be responsible to provide administrative support for all aspects of the interest arbitration process. 

This position is a temporary position for 12 months and is working at our Head Office in Richmond Hill, Ontario.

DUTIES AND RESPONSIBILITIES:

1. Documentation and Correspondence Management

• Responsible to prepare and send notices to bargain, conciliation, no-board, and other related forms and correspondence.
• Draft, edit, proofread, and finalize correspondence, including forms, memos, letters, SEIU Member Mobile App, statements, and other documents.
• Respond to calls, in-person, or electronic inquiries, and/or forward to the appropriate person.
• Photocopies and collates related documents for distribution, mailing, and filing.
• Sends and receives various correspondence, messages, and documents using electronic platforms (DocuSign).
• Maintains records of correspondence and files of negotiation-related activities.
• Provides administrative support and document preparation for all interest arbitration cases.
• Bargaining binder creation.
• Maintains records and provides administrative support for new certificates from the Ontario Labor Relations Board and negotiation history.
• Notify NHRIPP and SEIU Local 1 and 2 Benefit Trust of amendments and inclusion of new language in the collective agreement.
• Sends reminders to representatives for intake files and internal researcher reminders (3 months before hearings or disclosures).
• Attend all departmental meetings and take minutes.

2. Process Coordination and Support

• Monitors and archives the progress of negotiations to ensure that timelines and deadlines are met.
• Assists the negotiation process through the preparation and distribution of a wide range of correspondence and documentation.
• Review and update collective agreements by incorporating settlements and awards, and draft new agreements for processing.
• Correspond with the employer to ensure accuracy and completeness of awards and settlements in new agreements.
• Offsite assistance at central negotiation tables as required.
• Pay equity meeting coordination.
• Carriage and circulation of ratified Memoranda of Settlement (MOS) and awards.
• Negotiation file process: search, create, audit, track, and maintain negotiation files from start to finish.
• Administrative support for General Membership Meetings (GMMs) for ratification meetings, proposal meetings, and selecting committee members.
• Coordination of committees (e.g., Bargaining Committee).
• Reconciliation of invoices as required.

3. Scheduling and Database Management

• Scheduling of all types of meetings and associated requirements, including hotels, catering, and travel.
• Manage scheduling functions for interest arbitration with legal consultants and liaise with directors, researchers, and representatives.
• Manage databases and catalog Rights Arbitration Hearing Notices.
• Maintain, create, and update leave of absence requests on the database and reconcile all expenses related to these events.
• Monitor and update databases for retirement homes/LTC, including new builds, ownership transfers, and new licensees through government databases.
• Other duties as assigned.

EDUCATION

At SEIU Healthcare, we understand that the best people do not always have the same access to education, and while post-secondary education is always preferred, we want to make sure nothing stands in the way of finding the right person. 

GENERAL REQUIREMENTS

• Three (3) or more years of experience as a Secretary/Administrative Assistant in a Unionized Environment

SKILLS & COMPETENCIES REQUIRED:

• Demonstrated understanding of the collective bargaining process including the preparation of notices, forms, and supporting documentation.
• Demonstrated understanding to create, maintain, and audit records, particularly related to labour negotiations and agreements.
• Ability to prioritize and meet deadlines for labour relations and bargaining-related activities, including tracking timelines for notices and agreements.
• Proficient in drafting, editing, proofreading, and finalizing various documents related to collective bargaining and labour relations.
• Ability to effectively type, transcribe and perform other word processing functions using Microsoft Word.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for managing correspondence, schedules, and records.
• Ability to work independently and cooperatively with others in a team environment.
• High degree of initiative, good judgment, good organizational skills, and the ability to work under strict deadlines.
• Ability to determine priorities and problem solve with minimum supervision.
• Demonstrated ability to communicate with union representatives, internal stakeholders, and employers in a clear and professional manner.

PHYSICAL DEMANDS/ WORKING CONDITIONS / ENVIRONMENT

• Office work can include prolonged periods of sitting at a workstation and certain repetitive movements associated with such work.
• Using a computer for prolonged periods of time.
• Frequent use of telephone.
• Lifting and moving supplies and materials up to 25lbs.

HOW TO APPLY

Written applications that detail your qualifications and experience should be submitted on our career portal.

Please note that the Employer reserves the right to transfer or assign staff anywhere within the SEIU Local 1 Canada jurisdiction.

VACANCY DISCLOSURE

This posting is to fill an existing vacancy within SEIU Healthcare.

ARTIFICIAL INTELLIGENCE DISCLOSURE

Please note that SEIU Healthcare may use artificial intelligence (AI) tools to assist in screening, assessment, or selection of applicants for this position. 

WHY SEIU HEALTHCARE?

At SEIU Healthcare, you will find a dynamic and inclusive environment where employees are valued and rewarded for their work. Here are a few things that set us apart:

• Inclusive workplace culture
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees.
• Generous vacation and sick leave benefits, inclusive supplemental unemployment benefits
• Fully sponsored employer pension plan
• Investment in employee growth — personal and professional development options 
• Working towards a common goal by making a real difference in the lives of people

SEIU Healthcare thanks all applicants for their interest. We are committed to diversity in our workplace and encourage applications from all visible minority groups, women, Aboriginal persons, persons with disabilities among other self-identified diverse groups. We also provide accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources. Please note that only individuals who are selected for interviews will be contacted.