Accounts Receivable

Contract Position: Over 1-year (possibility of extension)

For over 40 years, Archmill House Inc. has been a trusted leader in the creation of high-end millwork and premium store fixtures across North America. Our legacy is built on delivering exceptional craftsmanship, innovative solutions, and unwavering commitment to quality. This dedication has allowed us to become a preferred partner for a wide range of commercial and retail sectors.

At Archmill House, we take pride in our ability to evolve with the industry while maintaining our commitment to precision, efficiency, and client satisfaction. Our latest innovation, the Rapid Re-Image program, exemplifies this commitment. This cutting-edge restaurant remodeling solution is designed to meet the unique demands of Quick Service Restaurants, offering swift, flawless transformations that minimize disruption and maximize return on investment.

By integrating our expertise in millwork with the Rapid Re-Image program, Archmill House not only delivers superior renovations but also reinforces our reputation for excellence. We understand the importance of minimizing downtime, enhancing operational efficiency, and ensuring that every project we undertake reflects the high standards that have defined our brand for decades. With a robust presence across Canada and the United States, we continue to set the benchmark for quality and innovation in the industry.

POSITION SUMMARY

We are looking for an ambitious, analytical, and process-driven Accounts Receivable and Revenue Specialist on a contract basis. This is not a traditional Accounts Receivable role. While you will own the Order-to-Cash cycle, your primary mandate is to drive cash flow velocity and analyze project profitability. You will partner with Project Managers, the Director of Finance, and others to protect gross margins and ensure the financial health of our business units.

This posting is for an existing vacancy.

Benefits & Perks

1. Compensation: $60,000 - $80,000 annually
2. Benefits: Eligible after 3-months' probation period
3. Contract Start Date: March 2026
4. Contract End Date: May 2027, with a possibility of extension
5. Perkopolis Account
6. In-Office Bistro with Snacks & Refreshments
7. Frequent Social Committee Events

KEY RESPONSIBILITIES

Revenue Cycle & Cash Flow Management:

• Manage the full cycle of accounts receivable, including progress billings, holdback tracking, and cash application for all business units.
• Coordinate weekly cash flow meetings, providing the Director of Finance with accurate cash inflow forecasts to manage the line of credit effectively.
• Proactively collaborate with Client Managers and PMs to clarify billing terms before work begins, mitigating risk of non-payment.
• Monitor holdbacks and enforce contractual milestones to ensure timely release of funds.

Financial Analysis & Project Reporting :

• Assisting with month and year end tasks. Perform month-end journal entries and accruals as required.
• WIP & Margin Analysis: Review Work-in-Progress (WIP) weekly. Identify projects where costs are exceeding budget and flag them immediately to the Director of Finance.
• Variance Reporting: Produce monthly "waterfall" analysis for gross profit, explaining deviations between estimated margins and actual results.
• Flash Reporting: Prepare delivery flash reports on sales metrics and margin performance within 3 business days of month-end.
• Data Integrity: Reconcile landed sales to recognized revenue monthly, ensuring compliance with ASPE (percentage of completion method).

Business Partnering & Process Improvement:

• Act as the Finance liaison to the Delivery and Sales teams, educating them on how their operational decisions (e.g., purchasing without POs, scope creep) impact financial outcomes.
• Assist in the configuration and optimization of Microsoft Dynamics Business Central to automate invoicing and improve data visualization.
• Develop dashboards to track Accounts Receivable meaningfully, and other relevant metrics.
• Assist with monthly and year-end financial closing activities, including reporting, reconciliations, and audits.
• Participate in cross training between accounts payable and accounts receivable function as required.
• Assist with special projects as required.
• Other duties as assigned.

QUALIFICATIONS

• Education: Bachelor's degree in Accounting, Finance, or Commerce.
• Experience: 2-4 years in Finance or Accounting. Experience in the Construction, Manufacturing, or Project-based industries is a distinct advantage.
• Technical Skills:
  • Proficiency with ERP systems (Microsoft Dynamics Business Central preferred).
  • Advanced Excel skills (Pivot tables, VLOOKUP, modeling) are mandatory.
  • Experience with Power BI or similar visualization tools is a strong asset.
• Personal Attributes:
  • Inquisitive & Assertive: You don't just process data; you ask "why?" You are comfortable challenging Operations on budget overruns in a diplomatic manner.
  • Resilient & Adaptable: You thrive in a fast-paced environment where processes are being built in real-time. You view ambiguity as an opportunity to create structure.
  • Detail-Oriented: You possess a high degree of accuracy, critical for financial reconciliations and reporting.

WORK CONDITIONS

• In Person First Workplace
• Requires sitting/being stationary at a desk for extended periods of time.

CHARACTERISTICS TO SUCCEED

At Archmill House Inc., we are seeking Ideal Team Players who are Humble, Hungry and Smart (as referenced by Patrick Lencioni in his book, The Ideal Team Player). 

• Humble – Who shares the credit and success with team members 
• Hungry – Who is always looking for more responsibilities and learnings 
• Smart – Who is emotionally intelligent and has good judgement 

We pursue individuals who have an "All In" attitude. "All In" means showing unwavering commitment, embracing teamwork, and going above and beyond to drive success for our company, our colleagues, and our clients.

OUR COMMITMENT TO EQUITY & INCLUSION

Archmill House Inc. is committed to fostering an inclusive and accessible work environment where all employees feel respected and have the opportunity to succeed. If you are contacted to arrange for an interview, please advise us If you require an accommodation and we will work with you to ensure your needs are met. We encourage applicants from all backgrounds to apply, and we are committed to providing a fair and accessible application process for everyone.