Operations Support

OPERATIONS SUPPORT

* This is an indefinite term position that is subject to end with 24 hours' notice *

St.Amant's core values reflect a strong commitment to diversity, equity, and inclusion. St.Amant maintains ongoing commitment to recruiting a diverse and talented workforce which is paramount to supporting the community we serve. Reporting to the Senior Manager, Operations and Risk Management and consistent with the Mission, Values and policies of St.Amant, the Operations Support is a critical role in ensuring the success of St.Amant business and operations. The Operations Support will support workplace safety and health, first aid and AED kits, fit testing, hearing conservation, Operations inventory control, access card and key management as well as administrative duties related to risk and emergency management.

Qualifications

Educational:

• Relevant post-secondary education or a combination of related training and work experience
• Certification or training in Occupational Safety & Health is an asset

Professional:

• Minimum three years' recent and directly related experience to the duties of the position
• Experience and knowledge of Workplace Safety and Health legislation
• Experience in the use of Microsoft Office, Virtual Meeting software and/or other related programs
• Experience working in a non-profit and/or Healthcare organization an asset

Personal:

• Ability to work with minimal supervision as well as a collaborative team player in a team environment
• Ability to organize and prioritize work in a fast-paced environment
• Ability to generate ideas to improve work procedures and contribute to an environment that fosters growth, development and innovation
• Superb interpersonal ability to establish and maintain positive and productive working relationships with humility and self-awareness
• Ability and willingness to give and receive honest, balanced feedback
• Demonstrates competence and character that inspires trust
• Acts with integrity and respect in all interactions
• Values and commitment to continuous self-growth and professional learning
• Good verbal, written, and interpersonal communication skills
• Ability to meet deadlines
• Bilingual (French/English) is an asset

Program/Service Support

Consistent with the Mission, Philosophy and Policies of St.Amant, the Operations Support will support workplace safety and health, first aid and AED kits, fit testing, hearing conservation, Operations inventory control, access card and key management as well as administrative duties related to risk and emergency management. Quality services are evident when professional communication, timeliness, accuracy, ethical awareness/sensitivity, confidentiality are consistently demonstrated as required by legislation and program/service standards.

Duties include:

• Provides support to the Senior Manager, Operations and Risk Management on all aspects related to the Workplace Safety & Health Committee including scheduling, coordinating, organizing and gathering material for Committee meetings, coordinating the preparation and distribution of agendas and related items, ensuring accurate minute taking and record keeping, as well as completing quarterly inspection reviews (including input into HIPPO)
• Oversees and monitors the workplace first aid kits and AED kits replenishment process
• Responsible to track and perform fit testing on applicable employees
• Provides administrative support for the Hearing Conservation Program
• Monitors, re-orders, and counts disbursed inventory items residing in Operations/Facilities as required
• Supports the Senior Manager, Operations and Risk Management by performing administrative functions related to risk and emergency management
• Responsible for access card management and key management
• Monitors the daily linen count and provides associated weekly reports
• Other related duties as assigned

Duties and Responsibilities also include but are not limited to:

• Human Resource Management
• Financial Resource Management
• Quality Management and Process Improvement
• Organization Planning and Development

The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.

We offer a competitive salary and a comprehensive benefits package that includes: Health & Dental Plans, Life Insurance Plans, Long Term Disability, Employer Paid-Employee Assistance Plan, and Employer-Matched Pension Plan. We also offer access to an on-site gym, professional development training opportunities, and affordable staff parking.

St.Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.

As a Condition of Employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check.

As a Condition of Employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date.

St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.