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Executive and Operations AssistantFreelanceJobsCanada

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Executive and Operations Assistant

FreelanceJobs
  • CA
    Canada
  • CA
    Canada

À propos

We're looking for a highly organized, proactive assistant to support the Founder of a strategy & market research firm (Datadvise).
This is a dynamic role combining:
• Speaking engagement outreach
• Executive/admin support
• Top-of-funnel marketing support
If you are someone who takes ownership, thinks strategically, and executes without being micromanaged — this could grow into a long-term partnership.

What You'll Be Doing
1. Speaking Engagement Outreach
• Research conferences, leadership events, universities, podcasts
• Track deadlines and submission requirements
• Complete speaker applications (materials provided)
• Draft outreach emails
• Follow up professionally with organizers
• Maintain a speaking pipeline tracker (CRM-style)
You must be comfortable researching, writing clearly, and identifying high-quality opportunities.

2. Executive & Administrative Support
• Inbox organization
• Light email setup and management
• Calendar coordination
• Document formatting
• Maintaining trackers and internal systems
• Supporting occasional project coordination
This requires attention to detail and strong organization.

3. Marketing & Website Traffic Support (Top of Funnel)
• Repurposing content for LinkedIn
• Researching keywords and basic SEO opportunities
• Identifying guest post / podcast opportunities
• Supporting newsletter growth initiatives
• Identifying digital communities to increase visibility
• Tracking basic traffic metrics
You don't need to be a marketing expert, but you must understand awareness-building.

Ideal Candidate
You:
• Write professionally and confidently
• Have strong research skills
• Are proactive (you don't wait to be told everything)
• Are organized and structured
• Understand LinkedIn and digital visibility
• Can work independently
• Are comfortable working directly with a founder
Bonus if you:
• Have experience with speaker outreach
• Have supported consultants or executives
• Have basic SEO knowledge
• Have built systems or trackers before
Contract duration of more than 6 months. with 30 hours per week.
Mandatory skills: Executive Support, Administrative Support, Communications, Email Communication, Digital Marketing Materials, Digital Marketing, Task Coordination, Meeting Agendas, Data Entry
  • Canada

Compétences linguistiques

  • English
Avis aux utilisateurs

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