Accounts Payable Coordinator

ABOUT GOWLING WLG

 At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we're proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We're intentional about building a workplace that's both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you're pursuing a role in law or business services, explore what's possible and make your mark with Gowling WLG.

PROFILE

Following standardized accounting policies and procedures, our Accounts Payable Coordinator is responsible for providing support with accounts payable clerical and accounting tasks. The successful candidate will bring excellent attention to detail, prioritization skills, and will thrive in a fast-paced team environment.

This position could be based out of our Vancouver or Calgary office.

RESPONSIBILITIES

• Ensuring the accurate and timely processing of expense claims, vendor invoices, credit cards and client disbursements by reviewing taxes, coding, proper supporting documents and ensuring proper authorization and in line with Firm Policies
• Processing upload files and reconciling to bank statements and invoices
• Reviewing and completing daily rush payments and scheduled pay runs including payment by cheques, bill payments, wire transfers
• Processing payments through online banking platforms
• Processing payments of foreign associate invoices through Corpay
• Reviewing and managing AP inbox to ensure all queries are addressed in a timely manner
• Reconciling monthly vendor statements and follow-up with internal service departments and vendors on outstanding invoices
• Investigating and addressing outstanding cheques
• Setting up new vendors and maintaining existing vendors in Aderant
• Compiling back-up for Auditors or Firm Members as requested
• Assisting in Accounts Payable process improvement projects 
• Assisting in systems testing for Accounts Payable functions
• Providing back-up to team members
• Other responsibilities as required

QUALIFICATIONS

• High school diploma; post secondary or diploma in accounting is an asset.
• 3 - 5 years related work experience, preferably in a professional services work environment.
• Knowledge of accounting software an asset.
• Ability to communicate with Firm members in a professional manner, providing outstanding service.
• Capacity to work independently, as well as in a team environment.
• Ability to manage and prioritize multiple tasks and meet strict deadlines in a fast-paced environment.
• Exceptional attention to detail.
• Strong interpersonal and teamwork skills.
• Knowledge of Microsoft Office Suite.
• Bilingualism (French/English) is an asset. 

BENEFITS/PERKS

Gowling WLG's total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one
• 15+ vacation days and remote work (Occasional office visits)
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders 
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $50,000 to $60,000. Starting salary will be determined based on an applicant's individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance. 

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.