Project - LEMS Coordinator – Edmonton Project

Field Material & LEMS Coordinator

Location: Edmonton, Alberta
Position Type: Full-time, Project-Based

Wage/Salary Range: Competitive salary based on experience; overtime eligibility as per project requirements

Shift Schedule: Monday to Friday with occasional extended hours based on project and month-end requirements

Hours Per Day: 8–10 hours per day

Company Overview:
GrizzlyTrek invests in our people, relationships, and partners, ensuring motivated and ready-to-work individuals meet job opportunities that foster lasting success for them and our business partners. We work across Canada and industries including mining, construction, oil and gas, turnarounds, and shutdowns. Dedicated to sustainable employment, we particularly emphasize career opportunities and empowerment for Indigenous communities across Canada. Join us and contribute to building a more inclusive future.

Job Overview:
GrizzlyTrek is currently seeking one Field Material & LEMS Coordinator to join our Valued Clients team on-site at a major industrial construction project in Edmonton. This full-time, project-based role is ideally suited to a detail-oriented and highly organized professional with experience in material management, cost control, and field data validation within a construction or industrial environment.

Responsibilities:

• Coordinate the procurement, delivery, receiving, storage, and distribution of materials and equipment to support construction schedules.

• Develop and maintain material tracking systems to monitor inventory levels, deliveries, usage, and material status across site laydown and storage areas.

• Inspect incoming materials and equipment to ensure quality, compliance with project specifications, and accuracy against purchase orders and shipping documentation.

• Resolve material-related discrepancies including shortages, damages, and incorrect shipments in coordination with suppliers and procurement teams.

• Maintain accurate records of material transactions including receipts, issues, returns, and inventory adjustments.

• Coordinate safe and efficient material handling and storage activities in accordance with site safety standards.

• Collect, review, and validate daily LEMS tickets including labour timesheets, equipment hours, material issues/receipts, and subcontractor dockets from site contractors.

• Ensure LEMS entries align with WBS, CBS/cost codes, activity IDs, cost types, and contract structures.

• Verify LEMS data against contract rates, markups, standby rules, shift premiums, thresholds, and charge-out policies.

• Cross-check LEMS documentation against crew sheets, equipment logs, material receiving reports (MIRs), and subcontractor daily reports; resolve discrepancies with construction managers and coordinators.

• Track changes, extra work, time and material documentation, and site instructions; identify and escalate variances or unapproved scope consumption.

• Maintain master data including cost codes, equipment lists, materials catalogs, and subcontractor accounts in coordination with Project Controls and Accounting.

• Interface LEMS data with cost reports, earned value calculations, accruals, committed cost tracking, and month-end cutoffs.

• Produce daily and weekly dashboards including crew hours, equipment utilization, materials consumption, subcontractor performance, and exception reporting.

• Provide trend analysis and forecasting support based on productivity metrics and remaining scope.

• Serve as the primary point of contact for LEMS-related inquiries and provide training to foremen, superintendents, subcontractors, and administrative personnel on processes and standards.

Qualifications:

• Diploma or degree in Supply Chain Management, Business, Accounting, Engineering, Construction Management, or a related field; equivalent experience will be considered.

• 3–5+ years of experience in material coordination, project controls, field administration, cost control, or commercial administration on construction or industrial projects.

• Experience with LEMS or similar field data capture systems, ERP/cost systems, and subcontract administration.

• Strong knowledge of material management principles, practices, and procedures within a construction environment.

• Proficiency in Microsoft Excel including pivot tables, lookups, and data validation; familiarity with reporting tools such as Power BI is an asset.

• Working knowledge of ERP/cost systems such as SAP, Oracle, or JD Edwards, and understanding of timesheet, equipment management, and materials/inventory modules.

• Understanding of WBS/CBS structures, earned value principles, coding standards, contract rate tables, and time and material processes.

• Strong organizational, analytical, and multitasking skills with the ability to perform effectively in a fast-paced and dynamic project environment.

• Excellent communication and interpersonal skills with the ability to coordinate across field and office teams.

Preferred Qualifications:

• Familiarity with union agreements, shift differentials, and industrial construction site logistics.

• Experience supporting internal or external audits and document control processes.

Work Environment:
This position is site-based within an active industrial construction environment in Edmonton. The role requires frequent coordination between field operations, laydown yards, warehouses, and project controls teams, with a strong focus on safety, accuracy, and schedule-driven performance.

Benefits:

• Competitive compensation aligned with experience and industry standards.

• Overtime eligibility based on project requirements.

• Opportunities for professional development in materials management and project controls.

Comprehensive Benefits Package:
We offer a robust benefits package designed to support the well-being of our employees and their families, including:

• Life insurance: $100,000 for the employee

• AD&D insurance: Matching life insurance with critical illness and cancer coverage

• Dependent life insurance: $10,000 for spouse, $5,000 per child

• Extended health care: Drug, hospital, hearing, orthotics, nursing, and more

• Paramedical services: Annual coverage for services like chiro, physio, massage, and mental health

• Vision care: Glasses, contacts, laser surgery, and exams

• Dental care: 80% basic/comp services ($2,500), 50% major ($2,500), $2,500 ortho for children

• Travel insurance: Up to $5,000,000 per incident for trips up to 90 days

Call to Action:
Apply now to join GrizzlyTrek Group Ltd. and take part in meaningful work that creates lasting impact.

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