Administrative Assistant

Are you known for your organizational skills, efficiency, and service‑oriented approach? Do you want to contribute to the administrative support of a strategic technology sector while collaborating with dedicated teams? As an Administrative Assistant, you will play a key role within the IT Services Delivery – Transformation Program, Sales and Insurance Administration sector by supporting its administrative and operational activities.

This position is a great opportunity to showcase your skills and fully leverage your potential within a caring and reliable company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

As an Administrative Assistant , you will be at the heart of our mission. Here are the main responsibilities:

• Manage calendars, phone calls, emails, and group activity schedules.

• Plan and organize internal and external meetings.

• Process expense claims, financial provisions, and invoice payments.

• Produce various reports, including budget tracking, dashboards, and statistical reports.

• Oversee procurement for the sector.

• Validate consultants' timesheets.

• Support personnel movements (onboarding, departures, workstation setup, access, security, licenses, etc.).

• Respond to various administrative support requests from team members.

• Draft, revise, and proofread documents and PowerPoint presentations.

• Coordinate and book business travel arrangements.

• Collaborate closely with other assistants and sector managers.

We are looking for someone who:

• Holds a vocational diploma in secretarial studies or any other relevant training.

• Has 10 years of experience in administrative support or a similar role.

• Is recognized for strong administrative rigor and organizational skills.

• Stands out for the ability to manage multiple priorities simultaneously.

• Demonstrates autonomy, initiative, and effective collaboration.

• Has strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Possesses excellent command of French, both spoken and written

• Intermediate level of English, as the role involves collaborating with external suppliers, drafting documents and emails, conducting phone exchanges, and managing calendar entries with external suppliers on an occasional basis.

• A work environment where learning and development blend with a collective pursuit of excellence;

• A healthy, safe, equitable, and inclusive environment where potential can be expressed and grow freely;

• The opportunity to work in a hybrid environment supported by flexibility and access to inspiring and innovative workspaces. Competitive benefits include: flexible group insurance, a competitive pension plan, an employee share purchase plan, vacation and personal wellness days, telemedicine, an employee and family assistance program, ergonomic equipment program, performance bonus, discounts on iA products, and much more

Unsure about applying? At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply—your place may be with us, and we'd love to get to know you

iA Financial Group

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we're a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it's by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we're invested in you.

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.