Office Assistant

At the PUC Group of Companies (PUC), were proud to play a vital role in the communities we serve across Ontario. Every day, out team works to keep the lights on, deliver safe and reliable drinking water, and manage wastewater treatment that protects our environment. 

A nationally recognized leader in the utility sector, PUC is dedicated to supporting the communities we serve through curiosity, innovation, and growth. More than ever, our focus is on a sustainable PUC that is developing strategies to lower our carbon footprint, support community and economic development, and maintain exceptional customer service. 

Key Responsibilities:

Administrative & Document Support

• Input, update, maintain, and track various information in internal systems.
• Prepare, proofread, and organize reports, letters, and related documents.
• Assist in maintaining Standard Operating Procedures, spreadsheets, reports, and other reference materials.
• Organize, maintain, and retrieve files and filing systems.

Regulatory & Compliance Support

• Process and maintain regulatory documentation for planned and completed work to meet audit requirements.
• Process event and work reports into required databases and prepare statistical data as needed.

Operational & Team Support

• Document meeting minutes and track action item completion.
• Assist in researching and maintaining procedures, standards, work orders, preventative maintenance documents, regulations, and reports.
• Assist in the coordination and tracking of training, licensing, appointments, conferences, and meetings for staff.
• Communicates and collaborates effectively with the public, agencies, suppliers, contractors, and staff to achieve positive results.

Qualifications

• Minimum 2‑year College Diploma in Office Administration or related field. 
• 1–2 years of related work experience.
• Strong interpersonal and team‑oriented skills.
• Highly organized with strong Office Administration abilities.
• Intermediate proficiency in MS Office Suite.
• Strong oral and written communication skills.
• Ability to exercise sound judgment in handling confidential matters.
• Demonstrated ability to work collaboratively as part of a team.

WHY YOU WILL LOVE WORKING AT PUC: We offer a competitive and comprehensive compensation package designed to support your long-term success.  Our employee enjoy robust benefits, including extended health and dental coverage, travel insurance, and a defined benefit pension plan that helps you build financial security for the future.  Beyond compensation, we are proud of our innovative, customer-centric and safety first culture.  We believe in open communication, supporting each other's growth, celebrating achievements, and creating a workplace where everyone feels valued and empowered to contribute.  When you join our team, you become part of a community focused environment , where your work truly matters.  

PUC IS AN EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer committed to creating an inclusive, barrier-free recruitment and selection process.  In accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) , we welcome and encourage applications from people of all backgrounds and abilities.  Accommodations are available upon request for candidates taking part in all aspects of the hiring process.  If you require accommodation, please contact us at  

THE ROLE OF AI IN OUR RECRUITMENT PROCESS: To help manage a high volume of applications efficiently and consistently, our recruitment process includes the use of AI-assisted tools to screen resumes.  These tools help us identify qualifications that match the requirements  of the role.  All decisions regarding shortlisting and hiring are ultimately made by our leadership team, in consultation with the People & Culture department.