Administrative Assistant

Administrative Assistant

About Pier 4

At Pier 4 we have ambitious goals around growing our business. We have been recognized by the Globe & Mail Report on Business as one of Canada's Top Growing Companies for 2024 & 2025 and we are a certified Great Place to Work.  We are looking for an Administrative Assistant, who wants to be a part of our team and our exciting journey. 

We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pier 4 values diversity and is committed to equal opportunity. At Pier 4, success is about more than having a healthy bottom line and we are committed to making Pier 4 an amazing and unique place to work for each member of our team.

Position Overview

Reporting to the Office Manager the Administrative Assistant is responsible for providing administrative support including:  representing Pier 4 in a professional manner when answering phones and greeting guests, opening and sorting mail, organizing meetings, maintaining records, managing office supplies and ensuring smooth operations and effective communication within the organization. This individual will be a self-starter, highly motivated and thrive working in a fast-paced team environment.

Responsibilities

• Oversee the day-to-day operations of an office environment.
• Make sure that the office runs efficiently and that employees have what they need to be successful (e.g., supplies, a safe work environment).
• Assist with booking travel for sales and senior leadership team.
• CRM Administration as needed.
• Assist in preparation of regularly scheduled reports.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Manage your time and resources to enable successful task performance.
• Co-ordinate office activities to ensure maximum efficiency.
• Support senior leadership as needed on projects and administration.
• Provide general support to visitors.

Education, Experience and Qualifications:

• Bachelor's degree or certificate in related field
• Self-motivated with a sense of urgency
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Solid understanding of Microsoft Office
• Resilience
• Discretion
  

AI Usage in Hiring Process:
No artificial intelligence is used in our hiring process for this role

Vacancy Status:
This posting is for an existing vacancy - position available immediately

Interview Timeline:
All candidates interviewed will receive notification of hiring decision within 45 days of their final interview.

Location

Toronto, Ontario

Department

Administration

Employment Type

Full-Time

Minimum Experience

Entry-level

Compensation

$40,000 - $60,000